Purchasing Clerk

NNGE•Flagstaff, AZ

12d•Onsite

About The Position

The Purchasing Clerk is responsible for preparing, processing, and verifying purchase orders (POs) for all properties in compliance with enterprise purchasing procedures. This role involves reviewing purchase requests, obtaining vendor quotes, communicating with vendors, maintaining accurate purchasing records, and coordinating with various departments to ensure timely fulfillment of orders. The Purchasing Clerk also supports the Purchasing Manager with bid requests and evaluations, assists with data entry and reconciliation, and ensures compliance with all relevant regulations and policies. Confidentiality of pricing and vendor information is crucial, as is maintaining a collaborative and professional demeanor.

Requirements

High School Diploma or GED
Two (2) years experience in purchasing, procurement, accounting or related field.
Must be twenty-one years (21) of age.
No felony, theft or stealing convictions.
Must be able to successfully pass a pre-employment drug/alcohol screen, background investigation, and obtain and maintain a gaming license.
Knowledge of accounting and purchasing policies and procedures.
Knowledge of automated purchase order and payable systems.
Knowledge of fundamental warehouse or procurement procedures.
Knowledge of business English and basic arithmetic.
Skill in operating various word-processing, spreadsheets, and database software programs in a Windows environment, specifically Word, Excel, Access and PowerPoint.
Skill in analyzing problems, identifying solutions, and implementing recommendations.
Ability to communicate effectively, both verbally and in writing.
Skill in processing and tracking high volumes of purchase orders accurately.
Skill in communication and coordination with vendors and internal departments.
Skill in maintaining organized records and ensuring audit readiness.
Ability to analyze pricing, compare bids, and identify cost-saving opportunities.
Ability to work collaboratively across multiple properties and departments.
Ability to exercise professionalism, accuracy, and confidentiality in all purchasing transactions.
Ability to establish and maintain professional relationships with co-workers at all levels.
Ability to work independently and meet strict timelines.
Ability to interpret applicable federal, state, county and local laws, regulations, and requirements.

Nice To Haves

Navajo preference.

Responsibilities

Complies with all established Internal Control Policies and Procedures.
Prepare, process, and verify purchase orders (POs) for all properties in compliance with enterprise purchasing procedures.
Review purchase requests for completeness, accuracy, and proper authorization prior to processing.
Obtain vendor quotes, verify pricing and product specifications, and ensure adherence to approved vendor lists and contracts.
Communicate with vendors to confirm orders, track deliveries, and resolve discrepancies related to quantity, pricing, or quality.
Maintain accurate purchasing records and files, including purchase requests, POs, receipts, and vendor correspondence.
Monitor open purchase orders and follow up with vendors and departments to ensure timely fulfillment.
Coordinate with Receiving, Accounting, and Department Managers to verify delivery and receipt of goods and services.
Support the Purchasing Manager with bid requests, vendor evaluations, and procurement reports.
Assist with data entry, purchase order reconciliation, and the maintenance of purchasing logs.
Ensure compliance with internal control policies, procurement thresholds, and applicable tribal and enterprise regulations.
Participate in periodic vendor reviews, audits, and purchasing process improvements.
Maintain confidentiality of pricing and vendor information.
Attends and participates in regularly scheduled staff meetings.
Maintains confidentiality of all privileged information.
Contributes to a team effort and accomplishes related results as required.
Performs other duties as required.