Purchasing Clerk

Marriott•Truckee, CA

About The Position

This role involves calculating figures for food inventories, orders, and costs, and maintaining organized records for reports and invoices. The Purchasing Clerk will post invoices using computer programs, conduct inventory audits to determine levels and needs, and complete requisition forms for inventory and supplies. They will also notify management of low stock levels, verify and track received inventory, and complete inventory reports and logs. Additionally, this position requires reconciling shipping invoices and receiving reports for count accuracy, receiving, unloading, and processing deliveries, and refusing damaged, unacceptable, or incorrect items. The role also includes troubleshooting vendor delivery issues, overseeing the return process, and adhering to food safety and handling policies. Monitoring PAR levels for all food items is also a key responsibility. The position also requires reporting accidents, injuries, and unsafe working conditions, completing safety training, and adhering to all company policies and procedures. This includes maintaining a professional appearance, ensuring confidentiality, and protecting company assets. Communication skills are essential, including speaking clearly and professionally, preparing and reviewing written documents accurately, and answering telephones with proper etiquette. Collaboration is also important, involving developing positive working relationships, supporting team goals, and responding appropriately to employee concerns. Compliance with quality assurance expectations and standards is required. The role involves reading and visually verifying information, inspecting tools and equipment, and using computers and point-of-sale systems. Physical requirements include standing, sitting, or walking for extended periods, moving, lifting, carrying, pushing, pulling, and placing objects weighing up to 50 pounds without assistance. The role may also involve moving through narrow, confined, or elevated spaces and over sloping, uneven, or slippery surfaces, as well as reaching overhead and below the knees, including bending, twisting, pulling, and stooping. Other reasonable duties may be requested by supervisors.

Requirements

High school diploma or G.E.D. equivalent.
At least 1 year of related work experience.
No supervisory experience.

Responsibilities

Calculate figures for food inventories, orders, and costs.
Maintain clear and organized records to ensure all reports and invoices are filed and stored properly.
Post invoices using computer programs.
Conduct inventory audits to determine inventory levels and needs.
Complete requisition forms for inventory and supplies.
Notify manager/supervisor of low stock levels.
Verify and track received inventory and complete inventory reports and logs.
Reconcile shipping invoices and receiving reports to ensure count accuracy.
Receive, unload, and process deliveries.
Refuse acceptance of damaged, unacceptable, or incorrect items.
Troubleshoot vendor delivery issues and oversee return process.
Adhere to food safety and handling policies and procedures across all food-related areas.
Monitor PAR levels for all food items to ensure proper levels.
Report accidents, injuries, and unsafe work conditions to manager; complete safety training and certifications.
Follow all company policies and procedures; ensure uniform and personal appearance are clean and professional; maintain confidentiality of proprietary information; protect company assets.
Speak with others using clear and professional language; prepare and review written documents accurately and completely; answer telephones using appropriate etiquette.
Develop and maintain positive working relationships with others; support team to reach common goals; listen and respond appropriately to the concerns of other employees.
Comply with quality assurance expectations and standards.
Read and visually verify information in a variety of formats (e.g., small print).
Visually inspect tools, equipment, or machines (e.g., to identify defects).
Enter and locate work-related information using computers and/or point of sale systems.
Stand, sit, or walk for an extended period of time or for an entire work shift.
Move, lift, carry, push, pull, and place objects weighing less than or equal to 50 pounds without assistance.
Move through narrow, confined, or elevated spaces.
Move over sloping, uneven, or slippery surfaces.
Reach overhead and below the knees, including bending, twisting, pulling, and stooping.
Perform other reasonable job duties as requested by Supervisors.