Purchasing Clerk
About The Position
The Purchasing Clerk is responsible for supporting all purchasing and procurement functions within the organization. This position oversees the creation and processing of purchase orders, monitors supplier delivery schedules, and assists in resolving shipment delays, discrepancies, and related issues. The role maintains accurate and up-to-date purchasing records within SAP, ensuring compliance with internal procedures and documentation standards. The Purchasing Clerk collaborates closely with cross-functional teams-including Accounting and Receiving-to address invoice or shipment discrepancies and to support the setup and monitoring of new vendors. Additionally, the position prepares routine and ad hoc reports analyzing purchasing activity, pricing, and lead times. The Purchasing Clerk performs a variety of administrative and support duties as assigned to ensure efficient and effective procurement operations.
Requirements
- High School Diploma or GED
- 1 year of office working experience
- Technical and functional expertise in office software including but not limited to Word, Excel, and PowerPoint
- Strong work ethic, detail-orientated, organized, and eager to learn
Nice To Haves
- Mandarin language is a plus!
Responsibilities
- Create and process purchase orders based on approved requisitions and purchasing requirements.
- Obtain and maintain supplier quotations, pricing information, and lead-time updates.
- Follow up with suppliers regarding order acknowledgments, shipment status, and delivery schedules to ensure accurate and timely order status information.
- Coordinate with Receiving, Production, Planning, and other departments regarding material availability and delivery requirements.
- Assist in resolving discrepancies related to purchase orders, invoices, receipts, pricing, and quantities.
- Maintain accurate purchasing records, supplier files, and supporting documentation in SAP or other purchasing systems.
- Support supplier on boarding activities and maintain vendor information in accordance with company procedures.
- Ensure purchasing documents comply with internal policies, ISO procedures, and applicable regulatory requirements.
- Prepare routine purchasing reports, spreadsheets, and procurement-related documentation.
- Support internal and external audits by providing requested purchasing records and documentation.
- Perform general administrative duties for the Purchasing Department, including filing, data entry, document management, and correspondence.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
