Purchasing Associate

Marriott•Ponte Vedra Beach, FL

About The Position

This role involves managing food inventories, orders, and costs. Key responsibilities include maintaining organized records, posting invoices, conducting inventory audits, and managing supply requisitions. The associate will monitor stock levels, verify deliveries, reconcile shipping documents, and process incoming goods. They will also handle damaged or incorrect items, troubleshoot vendor issues, and oversee returns. Adherence to food safety and handling policies is crucial, as is monitoring PAR levels for all food items to ensure adequate stock. In addition to inventory management, the role requires reporting accidents and safety concerns, completing safety training, and adhering to all company policies. This includes maintaining a professional appearance, ensuring confidentiality, and protecting company assets. Effective communication, both written and verbal, is essential, as is building positive working relationships and supporting team goals. Compliance with quality assurance standards is also expected. The position involves computer use for data entry and retrieval, standing or sitting for extended periods, and the ability to lift and move objects up to 50 pounds. It also requires moving through confined spaces, over uneven surfaces, and performing various physical movements like reaching, bending, and twisting. Reasonable job duties as requested by supervisors must also be performed.

Requirements

High school diploma or G.E.D. equivalent.
At least 1 year of related work experience.
No supervisory experience.
None

Responsibilities

Calculate figures for food inventories, orders, and costs.
Maintain clear and organized records to ensure all reports and invoices are filed and stored properly.
Post invoices using computer programs.
Conduct inventory audits to determine inventory levels and needs.
Complete requisition forms for inventory and supplies.
Notify manager/supervisor of low stock levels.
Verify and track received inventory and complete inventory reports and logs.
Reconcile shipping invoices and receiving reports to ensure count accuracy.
Receive, unload, and process deliveries.
Refuse acceptance of damaged, unacceptable, or incorrect items.
Troubleshoot vendor delivery issues and oversee return process.
Adhere to food safety and handling policies and procedures across all food-related areas.
Monitor PAR levels for all food items to ensure proper levels.
Report accidents, injuries, and unsafe work conditions to manager; complete safety training and certifications.
Follow all company policies and procedures; ensure uniform and personal appearance are clean and professional; maintain confidentiality of proprietary information; protect company assets.
Speak with others using clear and professional language; prepare and review written documents accurately and completely; answer telephones using appropriate etiquette.
Develop and maintain positive working relationships with others; support team to reach common goals; listen and respond appropriately to the concerns of other employees.
Comply with quality assurance expectations and standards.
Read and visually verify information in a variety of formats (e.g., small print).
Visually inspect tools, equipment, or machines (e.g., to identify defects).
Enter and locate work-related information using computers and/or point of sale systems.
Stand, sit, or walk for an extended period of time or for an entire work shift.
Move, lift, carry, push, pull, and place objects weighing less than or equal to 50 pounds without assistance.
Move through narrow, confined, or elevated spaces.
Move over sloping, uneven, or slippery surfaces.
Reach overhead and below the knees, including bending, twisting, pulling, and stooping.
Perform other reasonable job duties as requested by Supervisors.