Purchasing Associate

Aston Carter•Oceanside, CA

6d•$25 - $28•Onsite

About The Position

We are seeking a detail-oriented and proactive Purchasing Associate to support company-wide purchasing operations. In this role, you will be responsible for sourcing materials and supplies, managing purchase orders, maintaining vendor relationships, coordinating shipments, and ensuring accurate inventory records. You will work closely with teams across Manufacturing, Warehouse, IT, Customer Service, HR, and other departments to help keep business operations running efficiently.

Requirements

Minimum 1 year of purchasing experience or 3+ years of administrative support experience.
Strong written and verbal communication skills.
Proficiency with Microsoft Office, including Word and Excel.
Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
Strong attention to detail and accuracy in data entry, recordkeeping, and documentation.
Excellent organizational, problem-solving, and follow-up skills.
Basic math skills with the ability to review pricing, quantities, and purchasing data.

Nice To Haves

Experience with purchase order processing and ERP systems.
Background in purchasing, procurement, inventory control, supply chain, or office administration.
Experience working with vendors, freight carriers, and shipment coordination.
Advanced Excel skills, including tracking, reporting, and data analysis.
Knowledge of inventory management and purchasing best practices.

Responsibilities

Create, review, and issue purchase orders, ensuring accuracy in pricing, quantities, and product specifications.
Track purchase orders from placement through delivery and follow up with vendors to ensure timely receipt of materials.
Communicate regularly with vendors regarding order status, confirmations, changes, lead times, and delivery schedules.
Coordinate with Customer Service and internal teams to support order fulfillment and inventory availability.
Maintain accurate purchasing records, receipts, approvals, and inventory documentation.
Monitor open orders, delivery schedules, and standing orders to ensure materials are available when needed.
Arrange incoming and outgoing shipments, including carrier coordination and shipment documentation.
Resolve vendor-related issues, including shipment discrepancies, returns, replacements, credits, and rework requests.
Source products and supplies by evaluating vendors, pricing, quality, and delivery terms to achieve the best value.
Support inventory management by communicating product availability and delivery timelines to stakeholders.
Collaborate with cross-functional departments to fulfill purchasing needs and support business objectives.
Perform additional purchasing and administrative duties as assigned.