Purchasing Assistant

The Old Dominion Group•Midlothian, VA

14d•Onsite

About The Position

The Purchasing Assistant are responsible for processing purchase orders, including but not limited to, entering purchase orders, reconciling, routing, and posting approved invoices, and responding to inquiries from internal and external customers. The Purchasing Assistant must collaborate effectively, while managing multiple tasks and tight deadlines. Major Duties and Responsibilities: The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing and other duties will be assigned based on the position’s role within the business unit.

Requirements

High school diploma or GED. Associate or bachelor’s degree preferred.
At least 3 years of related administrative or clerical experience; or
At least 1 year of accounts payable or purchasing experience (preferably within the construction industry).
Any similar combination of education and experience as listed above.
Proficient using a computer and Microsoft Office (Outlook, Word, Excel, etc.)
Demonstrated ability to effectively manage multiple projects and tasks at one time.
Demonstrated ability to communicate effectively verbally and in writing with customers, vendors, managers, and colleagues.
Ability to identify and meet customers’ expectations and requirements.
Exceptional organizational skills and attention to detail with a focus on error prevention.
Strong time management skills.
Ability to understand and follow standard operating policies and procedures.
Ability to prioritize and manage multiple tasks, changing priorities as necessary.
Ability to work under time pressure and adapt to changing requirements in a positive and constructive manner.
Ability to pass criminal and financial background checks.

Responsibilities

Enters purchase orders into the ERP.
Updates and creates vendor records in the system.
Monitors existing orders and communicates with relevant stakeholders.
Creates and maintains detailed records.
Identifies and inputs incomplete information from invoices such as job number, phase code, and cost code.
Handles filing and other administrative tasks in support of the purchasing and accounts payable teams.
Researches and responds to vendor and customer inquiries.
Applies knowledge of procure to pay processes and related systems to assist in identifying and resolving standard/routine issues. Seeks guidance from supervisor and internal subject matter experts concerning non-standard or complex issues outside their scope of work.
Verify buyout agreed cost when creating purchase orders.
Train new hires on system and daily process.
Other duties as assigned.