Purchasing Assistant-Commercial Doors & Hardware

APTURA Group•,

About The Position

The Purchasing Assistant will master ordering, PO’s, stock inventory and cycle counting. This position will play a key role in managing the inventory and helping the team to get what’s needed to the customer on time. The Purchasing Assistant is responsible and accountable for managing the acknowledgment process, ensuring material ordered with the manufacturer, and ensuring needed dates are in alignment with acknowledged dates. This role will also sort out any pricing discrepancies associated with the PO and the acknowledgement, handle replenishment buying of stock and creating purchase orders, and work with sales staff to order non-stock items. Additionally, the Purchasing Assistant will collaborate with vendors and the internal team to automate the ordering process, work with the project management team to ensure everything is ordered in time for system ship date and supporting expediting and purchasing options, and participate in all cycle and year-end inventory counts. This role will also help to proactively manage stock and reordering volumes, use tools to ensure stock quantities are being maintained and ordered timely, analyze over-spend by vendors and recommend new stock items, and recommend general improvements to the inventory quality and process as needed. The Purchasing Assistant will also receive and ship all “ship direct” invoices, resolve receiving discrepancies, and assist with relevant reporting and metrics. All other duties as assigned.

Requirements

Inventory, supply chain, and accounting functions
Expertly manage relationships with both vendors and internal customers
Software use to include Opening Suite and MS Office
Purchasing, writing and understanding POs, and ordering
3+ years of relevant experience strongly preferred
Proficiency in MS Office, especially Excel
Experience in the Door & Hardware industry and usage of Comsense Opening Suite preferred

Responsibilities

Managing the acknowledgment process
Ensure material ordered with manufacturer
Ensure needed dates are in alignment with acknowledged dates
Sort out any pricing discrepancies associated with the PO and the acknowledgement
Replenishment buying of stock and creating purchase orders
Working with sales staff to order non-stock items
Working with vendors and internal team to automate ordering process
Working with project management team to ensure everything is ordered in time for system ship date and supporting expediting and purchasing options
Participate in all cycle and year-end inventory counts
Helping to proactively manage stock and reordering volumes
Use tools to ensure stock quantities are being maintained and ordered timely
Analyze over-spend by vendors and recommend new stock items
Recommend general improvements to the inventory quality and process as needed
Receive and ship all “ship direct” invoices
Resolve receiving discrepancies
Assistant with relevant reporting and metrics
All other duties as assigned