Purchasing Assistant

Gypsum Management and Supply • Honolulu, HI

3d • $20 - $24 • Onsite

About The Position

The primary function of the Purchasing Assistant is to assist the purchasing manager with all purchasing requests for supplies, services, and equipment for our yards. This role involves effectively utilizing the Trend/Infor purchasing system, managing the DO process, and ensuring accurate order information. The Purchasing Assistant will also handle vendor communications, track orders, and support the Sales Team with inquiries. The position requires strong organizational skills, attention to detail, and the ability to work both independently and as part of a team.

Requirements

• High School Diploma
• Minimum of 2 years of related work experience
• Strong Microsoft office skills
• Demonstrated ability to work independently and on a team; ability to lead, execute and/or delegate as needed, while also collaborating with others to get the job done.
• Establish and maintain effective working relationships at every level of the organization; invest in building relationships with the Field Operations and Field Support Center team members.
• Ability to self-manage, show initiative, be proactive, and drive results.
• Communicate professionally, both verbally and in writing to coworkers and customers.
• Must be able to remain in a stationary position in an office environment 70% of the time.
• Occasionally, will move about inside the office to access files, office machinery, etc.
• Must be able to operate basic office machinery.
• Must be able to communicate with team and management and be able to exchange accurate information in these situations.
• Must be able to problem solve and prioritize tasks.
• Must be able to manage stress depending on tasks.
• Must be able to multitask.
• Must be able to receive and analyze all information.
• Must be able to quickly communicate solutions if problems occur.
• Must be able to demonstrate a high degree of sound judgement.

Nice To Haves

• Embody the principles of servant leadership, even in a non-people management role, by putting the needs of others first, valuing diverse perspectives by sincerely appreciating and considering others’ opinions and ideas and demonstrating a positive and humble attitude.
• Help champion an inclusive working environment; empower others to bring their full selves to the workplace; celebrate, welcome, and value the different backgrounds and experiences that make up our workforce; recognize that all team members are valued, regardless of race, background, tenure, or title.

Responsibilities

• Effectively utilize all capabilities of the Trend/Infor purchasing system.
• Manage the DO process, including sending DOs to vendors, confirming, tracking, and communicating with the Sales Team.
• Update DO header to reflect the correct FOB terms and shipping method.
• Manage the custom logo process for all DOs.
• Maintain accurate information in Trend for all PO/DO orders (including back orders).
• Confirm all orders for pricing, due date, and correct delivery address.
• Notify Buyers of price discrepancies.
• Enter ETAs at the line level when POs will not ship complete.
• When vendors are arranging freight and billing TSW for it, confirm shipping charges and enter information in PO headers prior to the POs being received.
• Prepare and maintain the Open Order Report with accurate information daily.
• Identify late POs and address them with vendors.
• Identify POs that have not been confirmed and/or have not been printed.
• Identify backorders that need to be confirmed with vendors.
• Handle Sales Team inquiries regarding PO/DO due dates.
• With specified vendors or as requested by Management coordinate with the vendor, AP and Receiving when inbound POs have shipping errors, missing product or freight damage (when the vendor arranged the freight).
• Prioritize POs for Receiving when they are backed-up, by using the Backorder Report.
• Develop and maintain a good working relationship with all personnel and vendors.
• Special projects as assigned.
• May require heavy lifting.
• Maintain a clean, orderly, safe work area, and perform other work as directed.

Benefits

• Medical, Dental, Vision, Disability & Life Insurance
• Wellness Benefits
• 401(k) Retirement Plan
• Employee Stock Purchase Program
• Paid Holidays & Vacation Days
• Professional Growth Opportunities
• Development & Training Programs
• Hourly associates may be eligible for overtime based on business needs.
• Depending on the role, associates may also be eligible for performance-based bonus programs, commissions, car allowance or automobile and fuel program, and reimbursement for travel expenses in accordance with company travel policy.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED