Purchasing Assistant

Aston Carter•Neenah, WI

4d•$25 - $30•Onsite

About The Position

The Purchasing Assistant supports a growing purchasing team focused on engineering builds, research and development projects, and prototype procurement. The role works closely with Buyers and cross-functional teams to process purchasing activities on time, maintain accurate procurement records, and support day-to-day operations. It is suited to someone with strong administrative skills, attention to detail, and an interest in learning and contributing to a collaborative, fast-paced environment. The position is described as a contract role based in Neenah, Wisconsin. The work-environment section describes a hybrid schedule of four days onsite and one day remote each week, while the separate workplace-type section calls the position fully onsite.

Requirements

Previous experience in administrative support, purchasing support, customer service, or office-based roles.
Strong attention to detail and excellent organizational skills.
Ability to manage multiple priorities effectively in a fast-paced environment.
Basic Microsoft Excel proficiency, including sorting, filtering, and organizing data.
Strong written and verbal communication skills for interacting with suppliers and internal teams.
Ability to quickly learn new processes, systems, and tasks.
Positive attitude and willingness to contribute to a collaborative team environment.
General familiarity with purchasing and purchase order processing.
Accurate data-entry skills and comfort working with procurement records.
Administrative support capabilities, including documentation and email management.
Basic understanding of supply-chain or procurement workflows.
Proficiency with Microsoft Office applications.

Nice To Haves

Experience supporting purchasing, procurement, supply chain, or operations functions.
Exposure to ERP or purchasing systems, including platforms such as SAP.
A continuous-improvement or process-focused mindset and interest in refining workflows.
An associate or bachelor's degree; preferred but not required.
Ability to adapt to evolving business needs and learn new tasks quickly.
Skilled administrative experience, including record-keeping and follow-up habits.

Responsibilities

Process purchase orders based on purchasing requests and documentation submitted by engineering teams.
Review purchase order information for accuracy and completeness before orders are placed.
Enter, update, and maintain purchase orders in the company ERP system.
Take ownership of assigned orders, monitor their status, and follow up when necessary.
Maintain detailed, organized notes about orders, supplier communications, delivery updates, and outstanding items.
Communicate with suppliers about order placement, confirmations, status updates, and other purchasing questions.
Coordinate with engineering and purchasing team members to resolve missing or incorrect information in purchasing documentation.
Review open-order reports and use Excel to filter and organize information by fields, dates, order status, and other criteria.
Maintain organized internal and external email communications so important information and follow-up items are not missed.
Identify discrepancies or potential issues in orders or documentation and resolve or appropriately escalate them.
Provide additional purchasing and administrative support to the team as needed.