Purchasing Assistant
About The Position
The Purchasing Assistant supports the Purchasing Manager in various aspects of the procurement process. This role involves maintaining pricing, obtaining quotations, processing material requests, preparing purchasing documentation, and coordinating orders and deliveries. The assistant will also help maintain inventory records, process small purchases, and assist with warehouse organization. Communication with vendors regarding order status and maintaining purchasing files are key responsibilities. Additionally, the role supports field personnel with material requests and ensures compliance with company policies and training programs.
Requirements
- Knowledge of Windows applications, including Microsoft Office and other operating software.
- Ability to communicate effectively with vendors, suppliers, and internal customers.
- Strong organizational skills and attention to detail.
Nice To Haves
- Knowledge of purchasing, inventory control, and office administration practices preferred.
- Knowledge of construction industry materials, tools, and accompanying trades preferred.
Responsibilities
- Assist in maintaining current pricing on all materials.
- Support the Purchasing Manager in obtaining pricing and quotations from vendors.
- Assist in maintaining positive working relationships with vendors and suppliers.
- Review and process material requests from project teams and coordinate with the Purchasing Manager as needed.
- Prepare and maintain purchasing documentation, purchase orders, and related records.
- Coordinate and track material orders and deliveries to jobsites.
- Assist with maintaining accurate inventory records of equipment, tools, and materials.
- Process purchases of small tools, supplies, and other approved items as directed by the Purchasing Manager.
- Assist in maintaining warehouse organization and inventory control procedures.
- Track and verify material receipts, packing slips, and vendor invoices.
- Communicate with vendors regarding order status, delivery schedules, and product availability.
- Maintain purchasing files, vendor records, and pricing databases.
- Assist with coordinating equipment and small tool repairs and maintenance records.
- Support field personnel with material and equipment requests and communicate updates regarding order status.
- Attend and participate in all required company training programs.
- Conform to all company policies and procedures.
- Other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
