Purchasing Assistant

Aston Carter•Cleveland, OH

9d•$20 - $25•Onsite

About The Position

The Purchasing Assistant supports purchasing and accounting operations by processing purchase orders and invoices, maintaining accurate records, and communicating effectively with vendors and internal teams. This role combines administrative, purchasing, and basic accounting responsibilities and requires strong attention to detail, excellent computer skills, and the ability to manage multiple tasks in a fast-paced environment.

Requirements

Experience in purchasing, administration, or accounting.
Experience working with purchase orders, invoices, and vendor communication.
Basic accounting knowledge, including familiarity with accounts payable, accounts receivable, bookkeeping, and general ledger concepts.
Strong Microsoft and general computer skills.
Strong attention to detail and organizational skills.
Ability to manage multiple tasks and switch between responsibilities effectively.
Strong verbal and written communication skills.
Comfort with data entry and maintaining accurate records.
Willingness to ask questions and seek clarification to ensure accuracy.

Nice To Haves

Experience in accounting, accounts payable, accounts receivable, purchasing, or bookkeeping.
Experience with invoicing, reconciliation, and inventory-related processes.
Prior administrative experience in an office environment.
Familiarity with Macola or similar enterprise or purchasing systems is a plus but not required.
Ability to engage in clear, thoughtful conversations with internal sales and purchasing teams.
Demonstrated ability to stay organized while multitasking in a dynamic environment.
Detail-oriented mindset with a focus on accuracy in financial and purchasing documentation.

Responsibilities

Process and track purchase orders, ensuring accuracy and completeness of all related documentation.
Handle invoices by verifying information, matching them to purchase orders, and coordinating approvals as needed.
Support accounts payable and accounts receivable activities, including data entry, reconciliation, and basic bookkeeping tasks.
Communicate professionally with vendors to clarify orders, resolve discrepancies, and maintain positive working relationships.
Collaborate closely with purchasing and accounting teams to ensure timely and accurate flow of information.
Maintain accurate inventory-related records and assist with tracking and updating purchasing and inventory data.
Perform general administrative duties, including filing, organizing documents, and maintaining electronic records.
Serve as the first point of contact at the front desk, greeting visitors and directing them appropriately.
Use computer systems and software tools, including Microsoft applications and other internal systems, to enter and manage data.
Ask questions and seek clarification when needed to ensure accuracy and compliance with internal processes.
Manage multiple tasks and priorities, switching between purchasing, accounting, and administrative duties as required.
Participate in discussions with internal sales and purchasing staff, contributing to clear and productive communication.