Purchasing and Risk Clerk

County of Wellington•Guelph, ON

4d•CA$66,703 - CA$78,042•Onsite

About The Position

The Purchasing and Risk Clerk will, on a daily basis, implement and support the County’s purchasing policies and procedures and will provide clerical support to the Manager of Purchasing and Risk Management by assisting with the coordination of the County’s leases, contracts, purchasing requirements, assisting with the Parking, False Alarm and Taxi by-laws and carry out duties as assigned by the Manager of Purchasing and Risk Management Services.

Requirements

Three-year college diploma in business administration
Minimum three years’ experience or equivalent working with purchasing functions, preferably in a municipal setting.
Excellent oral and written communication skills.
Good interpersonal and organizational skills.
Detail and customer service oriented with ability to work with all levels of staff and external stakeholders.
Proficient in JD Edwards software.
Excellent computer skills related to spreadsheets, word processing and familiarity with an automated purchasing/financial system.

Nice To Haves

Working towards Certified Professional Public Buyer (CPPB) or Certified Professional Purchaser (CPP) is considered an asset.

Responsibilities

Work with departments in developing tenders/proposals/quotations
Development of the necessary terms and conditions required for each project.
Issuing the necessary documentation to bidders, including the writing and placement of the advertisements, managing the bidders list, developing and issuing any addendums.
Developing tenders that incorporate the requirements of various departments within the County including the collection of data, development of the tender documents, specification and requirements and issuing of the contracts.
File claims received and responding in writing to claimants
Administer the County’s parking by-law.
Receive all incident reports and input all false alarm information into the County false alarm registry database.
Set up each false alarm incident in JD Edwards as a customer and create all invoices.
Administer all taxi driver and vehicle application packages.
License drivers and vehicles.