Purchasing and Inventory Manager

Reeves County Emergency Services District Nos 1& 2•Pecos, TX

7d•$90,000 - $117,430

About The Position

Under general direction, the Purchasing and Inventory Manager manages procurement, contracting, and inventory control functions for Reeves County Emergency Services Districts Nos. 1 & 2. The role oversees procurement planning, solicitations, contract negotiation and administration, inventory management, and compliance monitoring in accordance with District policies and applicable federal, state, and local laws. It provides leadership and technical expertise to achieve cost-effective, timely, and compliant acquisitions and inventory controls supporting District operations. The position directly supervises assigned procurement, contracts, and inventory control staff and works primarily in an office and warehouse environment, as well as outside. It is an at-will position and may be terminated at any time for any reason. The employee must establish and maintain a primary residence in Reeves County, Texas; hold or obtain a valid Texas Driver License within six months; maintain an acceptable driving record and remain insurable when operating a District vehicle; and be authorized to work lawfully in the United States.

Requirements

Associate’s degree from an accredited college or university, or an equivalent combination of education and experience.
Three years of progressively responsible experience in procurement, contract management, and inventory control, including at least one year of supervisory experience.
Comprehensive knowledge of procurement, contracting, inventory control, and compliance practices.
Working knowledge of federal, state, and local procurement laws, including public-sector purchasing requirements.
Familiarity with construction, consulting, and professional services contracts, and inventory administration.
Knowledge of budgeting, financial analysis, and cost accounting principles related to procurement and inventory.
Strong interpersonal and supervisory skills and the ability to lead and develop staff.
Proficiency in Microsoft Office and relevant procurement and inventory software.
Excellent written and verbal communication skills.
Ability to manage multiple priorities and projects independently from start to finish.
Ability to interpret and apply complex rules and regulations.
Ability to establish effective working relationships with District staff, vendors, contractors, and the public.
Ability to maintain confidentiality and exercise sound professional judgment.
Must establish and maintain a primary residence within Reeves County, Texas.
Must have a valid Texas Driver License or be able to obtain one within six months of employment.
Must maintain an acceptable driving record and remain insurable under District vehicle insurance requirements when operating a District vehicle.
Must be authorized to work lawfully in the United States.

Nice To Haves

Bachelor’s degree in business, Public Administration, Finance, Supply Chain Management, or a related field.
Familiarity with Texas purchasing statutes and federal grant compliance requirements.
Experience in inventory management and control in a public-sector or emergency services environment.

Responsibilities

Manage the Districts’ inventory control program, including tracking, storage, issuance, reconciliation, and lifecycle management of equipment, supplies, and materials from acquisition through disposition.
Develop, implement, and improve procurement and inventory policies, procedures, and standards to ensure compliance with applicable laws, grant requirements, and reporting standards.
Manage the procurement lifecycle, including RFQs, RFPs, and IFBs; bid evaluation; contract award recommendations; negotiation; and contract administration, monitoring, amendment, and termination.
Oversee procurement of goods, equipment, construction, professional services, and other contracts, and conduct market research to identify cost-effective sourcing opportunities.
Manage vendor relationships, monitor vendor performance and contract compliance, and ensure vendor availability during major incidents or disasters.
Supervise assigned staff, including hiring, development, evaluation, counseling, and discipline in accordance with District policies and procedures.
Train and provide technical guidance to staff on procurement, contract management, and inventory control practices.
Manage procurement and inventory systems to maintain data integrity, accurate real-time purchasing and stock-level reporting, and timely recordkeeping.
Conduct regular inventory audits, resolve discrepancies, and maintain internal controls to safeguard District assets, inventory, and equipment.
Coordinate with the Chief Financial Officer to align procurement and inventory practices with budgets, financial forecasts, and audit requirements, and track encumbrances and purchases against approved budgets.
Provide variance reports to Finance leadership and regular updates to leadership on procurement, contract, and inventory activity, performance, and issues.
Collaborate with Logistics, Fleet, and Operations leadership to forecast and meet inventory needs.
Oversee travel and lodging arrangements, complete expense reports, process travel requests, and ensure correct account codes and required signatures are obtained.
Participate in emergency response support planning and ensure logistical readiness of critical inventory during major incidents or disasters.
Oversee lifecycle tracking of capital assets and equipment to ensure compliance with fixed asset policies and accountability and cost-effectiveness in inventory operations.
Perform other related duties as assigned.