Purchasing Analyst

Cleveland Metropolitan School District

1d•Onsite

About The Position

The Purchasing Analyst is responsible for District-wide procurement for departments and schools with high-volume and more complex buying needs through strategic sourcing, direct purchases, cooperative contracts, and competitive solicitations, ultimately leading to better outcomes for our schools and scholars.

Requirements

2 -3 years of procurement experience required.
Skills using e-procurement and ERP systems
Ability to analyze complex issues, focus on researching relevant information, and provide an accurate assessment
Knowledge of business operations similar to the Cleveland Metropolitan School District in terms of the type of work, nature of contracts, and culture
Ability to serve as an individual contributor whose work requires regular exercise of discretion and independent judgment
Ability to apply appropriate discretion and recognize the importance of risk-based assessments
Ability to retain and maintain confidential records and information, and to hold such information confidential
Able to plan ahead and drive toward a highly organized and systematic approach
Possess negotiation, project management, problem-solving, and analytical skills
Proven experience working collaboratively in a team-oriented environment
Exceptional communication and presentation skills, both verbal and written
Ability to assert oneself to managers and executive leadership as necessary
A personal sense of accountability around the ultimate success of CMSD transformation
Understanding of how to effectively work with peers, District departmental teams, school leaders, and external partners
Successful in overcoming significant barriers to meet goals in a fast-paced and changeable environment
Able to critically assess challenges and identify flexible, effective solutions
Ability to perform multifaceted tasks with minimum supervision
Able to travel to school sites, off-site administration sites, and occasional conferences as necessary
Valid Ohio driver’s license

Nice To Haves

Bachelor’s Degree preferred, ideally in Public Administration, Project Management, Finance, Business Administration, Supply Chain Management, Legal Studies, Information Technology, or related field
CPPB or related certification preferred, or the ability to obtain certification within 24 months of being hired

Responsibilities

Administers, manages, and tracks District solicitation and evaluation processes to procure commodities and services on behalf of the District, including eRate eligible procurements in alignment with the District’s eRate program, and prepares the resulting contract documents, including renewals, extensions, and modifications as necessary
Works in collaboration with IT to procure technology hardware (devices) in support of the District’s 1-1 strategy
Ensures that the procurement processes for District acquisitions are responsible, effective, meet all legal requirements, and are defensible
Writes simple, complex, and multi-step bid invitations, requests for proposals, requests for quotations, and requests for qualifications using critical thinking skills and maintaining alignment with purchasing strategies
Develops appropriate evaluation tools and measurements to successfully evaluate, select, negotiate, and award contracts in collaboration with District staff
Maintains confidential records, including sealed bids, proposals, and related negotiation documents and information, until contracts are fully awarded and executed
Collaborates with internal and external stakeholders, including but not limited to the Risk Management team, the Legal Department, and Suppliers for procurement administration to resolve problems, conflicts, and/or protests arising throughout the selection process
Employs critical thinking skills and relies on professional experience and judgment to negotiate and execute daily tasks
Conducts training for District Staff, Suppliers, and External Agencies, as necessary, about District procurement processes, policies, programs, and goals
Creates market cost analysis, pricing strategies, and rating criteria, and ensures the creation and implementation of such analysis is fiscally and legally accurate following State, City, and Federal procurement laws, policies, and procedures
Participates in efforts to enhance and improve business processes, including researching, implementing, and using electronic tools/e-Bidding to automate procurement procedures for efficiencies and cost savings
Analyzes metrics, reports, and key performance indicators to determine efficiency, cost-effectiveness, and alignment with District goals
Works primarily with departments and schools that have high volume and complex procurement needs
Assists internal and external stakeholder with services and technology purchases and follows orders to completion.
Exercises a high degree of independence and work that involves recommendation, analysis, and interpretation of federal regulations, state statutes, and District policies and procedures in the execution of solicitation and business contract terms and conditions.
Maintains accurate and complete records of ongoing and closed solicitation projects and responds to public records requests as necessary
Implements and directs District and/or Board of Education policies and procedures
Works to attract diverse and responsive suppliers and cooperative contract suppliers to do business on behalf of the District and maintains ongoing professional relationships with District suppliers
Independently researches and actively identifies Cooperative Contract opportunities and provides support and guidance to District staff and related suppliers for Cooperative Contract purchases
Supports training to end-users/stakeholders of District Purchasing policies/procedures and the District’s Enterprise Resource Planning system (Workday)
Assist with general procurement daily processing, as needed.
Performs other duties as assigned