Purchasing Agent

Aston Carter•Town of Colonie, NY

23h•$20 - $27•Onsite

About The Position

The Purchasing Agent is responsible for procuring goods, services, and equipment to support the operational needs of all departments. This role provides outstanding internal customer service, collaborates closely with stakeholders to understand their requirements, and develops strong relationships with suppliers to ensure timely, accurate, and cost-effective purchasing.

Requirements

Minimum of 3 years of experience as a Purchasing Agent or in a closely related purchasing role.
Experience purchasing goods in any industry, with a preference for candidates who have purchased within the healthcare sector.
Hands-on experience using an ERP (Enterprise Resource Planning) system for purchasing and procurement activities.
Practical supply chain experience, including purchase order management and order tracking.
Familiarity with SAP or similar ERP systems for purchasing and materials management.
Experience with MRP (Material Requirements Planning) processes and tools.
Proficiency with Microsoft Excel for tracking, reporting, and analyzing purchasing data.
Background in logistics, vendor management, and procurement operations.
Ability to manage multiple orders and priorities simultaneously in a fast-paced environment.
Strong communication and follow-up skills when working with both internal stakeholders and external suppliers.
Associate’s degree required as a minimum educational qualification.

Nice To Haves

Buying experience across a variety of goods and categories.
Experience working with integrated ERP systems to support end-to-end supply chain functions.
Demonstrated ability to grow into expanded responsibilities and higher-level roles within a supply chain organization.
Interest in contributing to a consolidating and evolving supply chain function with opportunities for professional growth.

Responsibilities

Create and issue purchase orders accurately and in a timely manner using the organization’s ERP (Enterprise Resource Planning) system.
Receive purchase requests electronically, complete transactions, and follow up with internal teams on issues such as back orders, shipping delays, and order changes.
Track the status of all orders, ensuring visibility and clear communication to internal stakeholders.
Manage and expedite priority and urgent order requests to meet tight deadlines and operational needs.
Obtain order confirmations and expected delivery dates from suppliers and document this information in the ERP system.
Monitor and follow up on open orders, including tracking shipments and verifying delivery completion.
Assist with resolving invoice exceptions and discrepancies by collaborating with internal departments and vendors.
Maintain regular communication with suppliers to build strong vendor relationships and ensure reliable service.
Provide excellent customer service to internal departments by understanding their needs and ensuring procurement activities align with operational requirements.
Contribute to the ongoing consolidation and improvement of supply chain functions by taking on additional responsibilities as the organization grows.