Purchasing Agent - Contracts Branch

State of Colorado•Denver, CO

14h•Hybrid

About The Position

This position works within the Executive Director’s Office, assigned to the Administrative Services Office (ASO) and is part of the Procurement Section of the ASO. This unit provides analysis and technical services necessary to conduct procurement and purchasing processes defined by state fiscal and procurement rules, including providing technical procurement advice, recommendations for implementing fiscal or procurement programs, and ensuring compliance with applicable procurement and fiscal rules, laws and guidelines. This position exists to perform certain procurement and administrative purchasing functions critical to the agency’s operations. The position supports the mission objectives of the CDPS purchasing while maintaining compliance with established procurement rules, State and departmental fiscal rules, policies and procedures.

Requirements

Six (6) years of professional procurement experience.
Bachelor’s degree and two (2) years of professional procurement experience.

Nice To Haves

Must possess a high level of accuracy and attention to detail and have a strong knowledge
Must be able to accurately interpret and coach others on simple to complex rules and regulations
Must have excellent customer service skills and sensitivity and discretion with respect to confidential matters
Experience in creating, maintaining, and producing reports.
Experience creating training materials.
Must be detail-oriented and have outstanding organizational skills with the ability to prioritize tasks.
Must be proficient with spreadsheet and word processing software.
Ability to multi-task and maintain a tracked workflow in order to put aside projects that do not have a ready solution for items that require immediate attention
Excellent interpersonal skills and intercultural competence
Exceptional verbal, writing, and presentation skills.
Proficiency in Microsoft Office and Google Suite

Responsibilities

Assists the CDPS Director of Purchasing and Contracts with implementation and maintenance of the agency’s Group II procurement delegation and authority.
Serves as a resource to provide guidance and training for field, headquarters, and support staff regarding procurement practices, policies and rules.
Serves as a key advisor to the divisions on policy issues and as the liaison with the state and department regarding purchasing issues, procedures and policies.
Examines, evaluates, and creates appropriate systems to integrate all CDPS procurement functions.
Prepares all necessary documentation to support the purchasing operation including necessary solicitations (i.e., Requests for Proposals, Documented Quotes, Invitations for Bid); and utilizes the State’s automated systems.
Serves as a CDPS purchasing agent for departmental needs.
Applies working knowledge of Colorado Revised Statutes (CRS), procurement code, and fiscal rules for the procurement of goods and services.
Accesses the Colorado Operations Resource Engine (CORE) to ensure purchase order compliance and sound fiscal management/control.
Ensures compliance with Contract Management System (CMS) requirements.
Provides technical guidance in the preparation, implementation and review of solicitations for CDPS.
Coordinates and disseminates information to advise internal customers on proper solicitation procedural requirements to ensure that state and fiscal rules and procurement policy requirements are met.
Researches and confers with CDPS staff to evaluate solicitation specification and performance criteria.
Assist customers and vendors by providing guidance and objective feedback on solicitations and services.
Facilitates the communication of the CDPS solicitation policies by training and advising staff regarding the development and implementation of appropriate business practices.
Represents CDPS at meetings with public officials, government officials and other parties as required regarding issues as determined necessary.
Provides procurement program management for special projects as assigned.
Develops technical guidance documents such as Excel spreadsheets, policy handouts, and training PowerPoint programs.

Benefits

Medical and dental options are available for permanent employees and their dependents.
Short and long-term disability coverage
Life insurance that includes legal resources and discounts.
Basic Life and AD&D insurance equal to their annual earnings subject to a minimum benefit of $50,000 and a maximum of $250,000.
State of Colorado's Wellness Program, State of Health, is a no-cost, year-long program that supports an employee’s health and wellness goals.
Participants can earn a $20 per month health insurance premium discount.
Access to discounts, promotions and special programs from hundreds of retailers, restaurants, travel and entertainment venues throughout Colorado and across the country.
State contribution into a Health Savings Account when enrolled in a High Deductible Health Plan.
Medical leave under the Family Medical Leave Act (FMLA) and the State of Colorado Family and Medical Leave Insurance Program (FAMLI).
Excellent retirement benefits including mandatory PERA Defined Benefit Plan or PERA Defined Contribution Plan, plus optional 401K and 457 plans.
11 paid holidays annually
Accrued annual and sick leave
Four annual wellness days.
Employee Assistance Program (C-SEAP) is available in every region of the state.
Tuition reimbursement
Reduced college tuition at CSU Global and DeVry University.
Credit Union of Colorado membership eligibility.