Purchasing Agent

Costa Farms, LLC • Santo Domingo, PR

6m

About The Position

The Live Goods Purchasing Agent is responsible for the end-to-end procurement of assigned live goods (direct materials) in alignment with production and demand planning requirements. The position plays a critical role in ensuring consistent, timely, and accurate supply flow to support production schedules and customer commitments. This position requires a collaborative, solutions-oriented professional who can operate both tactically (executing daily procurement activities) and strategically (anticipating risks, improving processes, and influencing outcomes across the supply chain).

Requirements

• 2+ years of experience in purchasing, procurement, supply chain, or a related field
• Strong attention to detail with the ability to manage multiple tasks and deadlines
• Solid organizational and time management skills
• Strong communication skills in English and Spanish (written and verbal)
• Ability to follow structured processes and work in a fast-paced environment
• Basic analytical skills with the ability to review data and support decision-making
• Ability to work collaboratively across teams and build effective working relationships
• Proficiency in Microsoft Office (especially Excel, Outlook, and Teams)

Nice To Haves

• Bachelor’s degree in Supply Chain, Business, or a related field
• Experience working with ERP or MRP systems
• Certification in purchasing or supply chain (a plus, not required)
• Experience supporting vendor communication or procurement operations

Responsibilities

• Execute purchase orders based on production plans, system signals, and inventory needs
• Review planning and inventory reports to support accurate and timely purchasing decisions
• Maintain order accuracy by confirming purchase orders and updating system data as needed
• Track open orders and follow up with vendors to ensure on-time delivery
• Expedite or adjust orders to resolve potential delays or material shortages
• Support alignment of supply with demand by responding to changes in production or availability
• Communicate supply issues, delays, or constraints to internal teams in a timely manner
• Coordinate with vendors to resolve order discrepancies, including pricing, quantities, and delivery issues
• Assist with resolving invoice and receiving discrepancies to ensure accurate processing
• Support logistics activities such as scheduling pickups and coordinating shipments as needed
• Process returns, claims, and replacement orders when required
• Maintain accurate data within purchasing systems, reports, and material catalogs
• Participate in weekly team and vendor meetings to stay aligned on priorities and updates
• Assist in preparing and reviewing vendor performance reports
• Support continuous improvement efforts related to purchasing processes and material flow

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level