Purchasing Agent

Cornell Scott-Hill health • New Haven, CT

12d • $0 - $22 • Onsite

About The Position

We are seeking a skilled Purchasing Agent to oversee and administer the procurement process, ensuring the timely and cost-effective acquisition of goods and services that support organizational operations. Effectively utilize and administer the Cornell Scott-Hill Health Center (CSHHC) purchase-to-pay system. Plan, organize, coordinate, and participate in the purchasing of materials, supplies, services, and equipment. Communicate any changes in specifications, change orders, quantities, and adjustments to vendors and internal users. Responsible for identifying cost-saving opportunities and process improvements, negotiating purchase contracts, and making recommendations to upper management. Conduct training on the CSHHC purchase-to-pay system for staff and act as the internal point of contact for technical support. Serve as CSHHC’s liaison between outside vendors and staff. The Purchasing Agent Position is fully on-site.

Requirements

• A minimum of three to five (3-5) years of purchasing experience required.
• Computer skills including, Microsoft Word, Excel and Outlook.
• Ability to work independently.
• Ability to communicate effectively; both written and verbal.
• Ability to establish work priorities and meet deadlines.
• Excellent organizational and interpersonal skills are necessary.
• Must be detail-oriented with the ability to multi-task.

Nice To Haves

• Associate’s and/or bachelor’s degree highly preferred.
• Related experience in lieu of education will be considered.
• Knowledge of electronic Purchasing or Accounts Payable systems is a plus, specifically Basware.

Responsibilities

• Creates Purchase Orders, places orders with vendors, tracks and expedites shipments, and monitors approval process within Purchase-to-Pay System.
• Interprets and applies knowledge of procurement regulations, procedures, and policies.
• Performs market research, identifying alternative products or services and possible new vendors.
• Obtain or prepare requests for quotations, bids, sourcing, and product substitutions and contracts.
• Maintains clinical equipment list and schedule annual inspections.
• Reviews proposed contracts and purchase agreements for necessary/acceptable terms and conditions.
• Provides training, technical assistance, and system administration for Purchase-to-Pay System.
• Conducts vendor background and exclusion list verification including insurance and license verification when needed and maintains complete records.
• Inputs vendor data into system and maintains master files in coordination with the Finance team.
• Develops reports to track vendor, department, and category spend and analyzes trends.
• Review purchase requisitions for accuracy and completeness, and reviews or holds requisition for appropriate approval.
• Tracks internal Purchase Orders and verifies receipts to departments.
• Resolves problems or discrepancies with ordered items and shipments; follows up on back orders and expedites deliveries.
• Audits invoices, packing slips, and check requests and addresses any issue where cost, quantity, freight, and/or tax terms are not correct.
• Maintains product catalog, account code changes and other system maintenance within Purchase-to-Pay System.
• Track grant expenditures and keep detailed records as required by each grantor.
• Formulates recommendations for continuous improvement in procurement process and policy, taking into account market demands, regulatory standards and changes in clinical practice.
• Authorizes and reviews order requisitions and approves invoices and orders for payment.
• Trained in the essential functions and performs tasks of supervisor and substitutes in temporary absence of Director of Purchasing & Facility Development.
• Performs other related duties as assigned by Director of Purchasing & Facility Development.

Benefits

• Above‑market, competitive salaries
• Sign-on bonus available for eligible positions and qualified candidates.
• Medical, Dental, Vision, Life Insurance, Short/Long‑Term Disability
• License reimbursement
• Eligibility for HRSA Loan Repayment Program may be available for qualified candidates.
• Public Service Loan Forgiveness (PSLF) eligibility is available through qualifying employment.
• Generous paid time off
• 401(k) with up to 5% match

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree