Purchasing Agent I
About The Position
The Division of Administrative Services is hiring a Purchasing Agent I that oversees and provides technical assistance to purchasing staff in the procurement of goods and non-professional services. This role assists with the establishment of personal service contracts for professional services, including the request for proposal, competitive negotiation, and award processes, or complex requisitions for technical non-professional services that exceed the assigned Small Purchase Authority for approval by the Finance and Administration Cabinet. The Purchasing Agent I also assists with the evaluation and negotiation processes of proposals and monitors purchases made for conformance with the Model Procurement Code (KRS 45A).
Requirements
- Graduate of a college or university with a bachelor's degree.
- Four years of purchasing experience.
- Additional experience in purchasing, administrative, accounting, procurement or a related field will substitute for the required college on a year-for-year basis.
- Certification as a Certified Professional Public Buyer (CPPB) from the Universal Public Certification Council will substitute for one year of the required education.
- Certification as a NIGP Certified Procurement Professional (NIGP-CPP), or Certification as a Certified Public Procurement Officer (CPPO) from the Universal Public Certification Council, or Certification as a Certified Grants Management Specialist (CGMS) from the National Grants Management Association will substitute for two years of the required education.
Responsibilities
- Process request for proposals (RFP) within the department's small purchase authority.
- Develops RFPs and request vendors to submit proposals information.
- Evaluate all vendor responses by reviewing, analyzing, ranking against all other proposals.
- Awards formal agreement with vendor.
- Serves as an evaluation committee member assisting with evaluation/negotiation processes of the proposal for non-professional services.
- Monitors and audits acquisition pay documents for conformance to rules, regulations, standards, and procedures prior to payment.
- Monitors department's purchasing patterns and investigates unusual circumstances.
- Assists with creating requisitions (RQS) to request proposals for complex non-professional services that exceed the department's small purchasing authority.
- Reviews the work of and provides oversight to department purchasing staff on procurement related issues.
- Trains, coordinates and may assign work of purchasing staff within the Department.
- Carries out, interprets, coordinates, and enforces purchasing regulations and policies for the department.
- Respond to vendors and staff pertaining to status of orders, delivery information and payments.
- Responsible for the location and purchasing of goods and services of considerable value in the most cost efficient, economical method available.
- Responsible for gathering, reviewing, developing, preparing, checking and maintaining records and reports.
- Maintain file documents/archive documents as required within the Department per regulations.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
