Purchasing Agent/Design Support

Gallaher Signature Living•Windsor, CA

12d•Onsite

About The Position

Gallaher Companies is seeking a Purchasing Agent/Design Support with experience in multifamily, senior living, commercial, renovation, and new construction projects. This role reports to the Senior Interior Designer and will coordinate procurement activities and assist with design documentation. It bridges creative design support with purchasing and vendor coordination, ensuring that interior finishes, furniture, fixtures, and equipment (FF&E) are sourced accurately, on budget, and delivered on schedule for development and construction projects. The ideal candidate is organized, detail-oriented, and able to manage multiple projects while collaborating effectively with both design and construction teams. Experience in multifamily housing, senior living, or developer-led projects is strongly preferred.

Requirements

2–5 years of experience in interior design support, purchasing, procurement, or construction/design project coordination.
Experience with FF&E procurement, vendor coordination, installation scheduling, and budget tracking.
Familiarity with interior finishes, materials, FF&E, and vendor sourcing.
Strong organizational, communication, and project coordination skills with excellent attention to detail.
Ability to manage multiple projects, budgets, deadlines, and vendor relationships simultaneously.
Proficiency in Microsoft Office, particularly Excel.

Nice To Haves

Experience in multifamily housing, senior living, or developer-led projects is strongly preferred.
Experience in development, construction, hospitality, multifamily, or commercial interiors preferred.
Experience with Programa, Studio Designer, QuickBooks, or similar procurement/project management software preferred.

Responsibilities

Source, price, and procure interior design materials, finishes, FF&E, appliances, accessories, and specialty items.
Prepare purchase orders and coordinate vendor pricing, availability, lead times, and substitutions.
Track orders, deliveries, backorders, damages, and project installations through completion.
Maintain project budgets, purchasing logs, material schedules, and procurement documentation.
Verify invoices, reconcile purchasing activity, and coordinate payment documentation with Accounting.
Support designers with material selections, specifications, finish schedules, samples, presentation boards, and spec books.
Coordinate project installations, deliveries, vendors, and related schedules.
Maintain material libraries, samples, and digital design assets.
Reconcile department credit card purchases, reimbursements, and mileage.
Provide general project coordination and administrative support to the Interior Design department.