Purchasing Administrator - Campbell River

Broadstreet Properties LTD•Campbell River, BC

6d•CA$48,000 - CA$60,000•Onsite

About The Position

Broadstreet Properties is looking for a Purchasing Administrator to join their team. This role manages purchase orders, inventory tracking, and data reconciliation while maintaining accurate, up-to-date records in the ERP system to support smooth operations. This role also facilitates clear communication and the efficient flow of electronic requests between the Supply Chain department and the various divisions it supports.

Requirements

Minimum two years’ experience in an administrative role
Experience using enterprise resource planning (ERP) software
High level of proficiency with Microsoft Excel and Word
Demonstrated organizational skills and confidence using electronic systems
Strong problem identification and problem resolution skills
Ability to build and maintain professional relationships with departments, key business partners, and vendors
Ability to effectively communicate both verbally and in writing

Nice To Haves

Knowledge of purchasing processes considered an asset

Responsibilities

Complete regular inventory counts at all sites and keep inventory records accurate by fixing discrepancies.
Review inventory differences, find the cause, make quantity adjustments, and support cost savings.
Maintain the Yardi inventory database by updating item codes, prices, locations, minimum and maximum levels, and quantities on hand.
Prepare aged inventory reports and complete routine system cleanup by removing obsolete or inactive items.
Review and update minimum and maximum stock requests based on usage data to keep inventory levels appropriate across sites.
Investigate and fix inventory system issues reported by Operations and Facilities.
Visit sites to prepare storage condition reports that support better layouts and proper stock conditions.
Process purchase orders and requisitions, confirm product availability, and find alternatives when needed.
Create and send purchase orders and requisitions to support timely delivery and stock availability.
Track orders, follow up on outstanding purchases, and address supplier issues as needed.
Work with Accounting to support invoice matching, purchase order closure, and reconciliation of contractor invoices and receiving.
Create and share accurate inventory reports for Finance, management, and end users.
Review inventory and procurement processes to find inefficiencies and suggest improvements.
Support departments with procurement needs by responding quickly and helping fulfill orders effectively.
Manage Staples accounts, including user setup and ongoing account maintenance.
Manage goods entry and oversee material receiving in the ERP system, including tracking materials in transit and coordinating delivery to sites.
Resolve issues between vendors and internal departments related to order differences, damaged or missing goods, and purchasing procedures.
Maintain contract records, including start dates, end dates, and key scopes of work, and remind teams of upcoming expiries.
Prepare contract amendments based on updates from internal teams and legal counsel.
Create service contracts in the ERP system and generate related purchase orders.