Purchasing Administrator - Food Promotions

Lidl US•Arlington, MA

21h•$26 - $29•Hybrid

About The Position

The Purchasing Administrator - Food Promotion provides administrative and operational support for food promotional programs and maintains accurate data in the APT promotional planning tool. The role coordinates supplier forecasting, tracks marketing assets, and manages cross-functional scheduling to help keep promotional timelines on track. The position maintains promotional system data, audits marketing assets and system inputs, collects supplier forecasts, and follows up with suppliers regarding item availability, lead times, and promotional inventory commitments. It monitors supplier submissions and commitments, escalating shortfalls and rejections to senior managers and managers. The role also schedules Promo WGA meetings and provides general administrative support to the promotional team, including maintaining department files, tracking deadlines, and updating SOPs. The position requires a high school diploma or GED and 1–2 years of professional experience in procurement, supply chain, or retail administration. Most work takes place in a temperature-controlled office environment, with occasional travel as required by the duties. The role may involve prolonged desk or computer use, standard office equipment, some bending and reaching, and lifting up to 25 pounds.

Requirements

High school diploma or GED.
1–2 years of professional experience in procurement, supply chain, or retail administration.
Knowledge of procurement processes, contract administration, inventory control, and supplier relationship management.
Strong organizational, negotiation, communication, and problem-solving skills, with high attention to detail.
Ability to travel as required to perform the duties, which may include weekends and evenings.
Ability to sit for prolonged periods at a desk or computer terminal.
Ability to use keyboards, telephones, and standard office equipment during a normal workday.
Ability to stoop, bend, twist, and reach as required by job duties.
Ability to lift up to 25 pounds at times.

Nice To Haves

At least 6 months of frontline retail experience is highly valued to help understand company culture.

Responsibilities

Maintain APT promotional system data, including item profiles, promotional event builds, and pricing tables, to ensure data integrity.
Conduct weekly audits and maintenance of marketing assets in APT, ensuring they are correctly mapped before assigned deadlines.
Audit system inputs to prevent pricing discrepancies, incorrect item codes, and missing promotional items across active campaigns.
Gather, track, and process supplier volume forecasts, consolidating vendor inputs into a standardized tracking template.
Follow up with domestic suppliers to confirm item availability, lead times, and promotional inventory commitments.
Monitor supplier commitments and escalate promotional shortfalls or supplier promotion rejections to Senior Managers and Managers.
Monitor supplier data submissions and flag potential inventory shortfalls or delivery delays to the promotional planning team.
Coordinate and schedule Assortment Analysis Promo Discussion (Promo WGA) meetings, including calendar invites, meeting spaces, and agenda materials.
Provide general administrative support to the promotional team by maintaining department files, tracking operational deadlines, and updating SOPs.

Benefits

Starting pay of $26.45 per hour, with potential to earn $28.85 per hour in the future.
10% employee-only discount on purchases made at Lidl stores.
Medical and prescription coverage.
Dental coverage.
Vision coverage.
Paid holidays and paid time off for sickness or vacation.
Dedicated training plans.
401(k) plan with a 5% company match.
Voluntary term life and AD&D insurance.
Total Well-Being Program.
DailyPay, a voluntary benefit that provides access to pay on the employee’s schedule.