Purchasing Admin

Glacier Fish•Seattle, WA

9d•$60,000 - $75,000•Onsite

About The Position

The Purchasing Admin is responsible for administering Glacier Fish and North Star Fishing Fleet’s management software suite, currently Tero Marine, and ensuring accurate vessel-specific data entry. The role works with Corporate IT to maintain the Fleet Management database and with Corporate Procurement teams to support daily purchasing processes. The position maintains inventory and purchasing data, supports employees and vessel crews in using Tero Marine, oversees vendor and parts setup, and provides logistical assistance for purchase orders and shipments. It also contributes to cost-reduction initiatives, system improvements, and efficient vendor sourcing.

Requirements

Associate degree in Business or a related field, or equivalent experience in lieu of education.
Knowledge of ERP and parts inventory or maintenance systems.
Knowledge of inventory systems and processes.
Good knowledge of vendor sourcing practices.
Ability to read, write, and speak English.
Proficient computer skills, including Microsoft Suite and maintenance and repair software systems.
Ability to adapt to new software integrations.
Ability to work independently and carry tasks through to completion.
Strong communication and interpersonal skills, including well-developed writing skills.
Good judgment and discretion.
Ability to multitask, prioritize, and manage time efficiently.
Strong project management skills.
Accurate and precise attention to detail.
Self-starter who is motivated and able to set and meet deadlines.
Friendly, approachable, and helpful demeanor.
Creative thinking, idea generation, and a solution-oriented approach.

Nice To Haves

Three or more years of experience working in purchasing.
Experience working in or administering maintenance parts inventory systems.
Experience in a similar industry.
Second-language proficiency.

Responsibilities

Administer the Fleet Management software suite, currently Tero Marine, and act as its main point of contact.
Use Tero Marine to maintain accurate vessel and office parts inventory, including annual inventories.
Train and support users on Tero Marine, answer questions, and troubleshoot system issues.
Build Tero Marine reports to monitor parts usage and inventory and provide insights to end users.
Audit and maintain parts and purchasing databases to ensure accurate, clean data.
Oversee new vendor and parts setup in procurement or purchasing systems and maintain and update those systems.
Track shipments or verify quantities received against purchase orders and invoices.
Assist Purchasing teams with cost-reduction initiatives and program improvements.
Enter and process new vendor data accurately.
Maintain management modules, including Maintenance and Jobs, Budget, Procurement, and Shipping.
Research and select vendors to increase profitability, reduce operating costs, and improve efficiency.
Provide logistical support for incoming and outgoing purchase orders.
Update job knowledge by participating in educational opportunities and vendor expositions.
Maintain compliance with company policies and procedures.
Oversee, manage, and educate vessel crews to promote consistent and effective use of Tero Marine across vessels.
Focus inventory tracking on critical and commonly used items rather than every small item.