Publishing Assistant, Audio (Hybrid)

Bertelsmann-Jobs•New York, NY

4d•$55,000 - $55,000•Hybrid

About The Position

Penguin Random House Audio is seeking a proactive, detail-oriented Publishing Assistant to join their dynamic, fast-paced team. Reporting to the Executive Editor, the Assistant will perform a wide variety of tasks to support the Audio Content team. While interacting with colleagues across the Audio division and through the rest of the company, this role will work on the front-end of our audio publishing program as we continue to grow our core business.

Requirements

Prior admin/office and project management experience
Interest in publishing and the audiobook business
Experience working on multiple projects simultaneously, prioritizing, and balancing deadlines
Excellent organizational skills with a focus on attention to detail
Ability to work independently, tackle tasks proactively, and provide solutions to obstacles when they arise
Proficiency with Microsoft Office (Word, Excel, PowerPoint), with an eagerness to learn new tools, technologies, and software

Responsibilities

Works with the Content team to set up title ISBNs for each new audio and large print acquisition (approx. 2200 per year.)
Liaises with Sales, Contracts, Finance and Managing Editorial teams to ensure the Audio Content team meets key deadlines.
Manages the Audio Content team calendar and scheduling support for SVP and Executive Editor.
Enters title-specific information into PRH Audio’s FileMakerPro database for each acquisition.
Creates and circulates announcements when new titles are added into the schedule.
Special project support (create presentation decks, assist with research projects, read submissions).
Provides contractual author copies for audio and large print.
Creates contract drafts for all out of house acquisitions.
Negotiates author narration fees on behalf of the editorial and production teams.
Runs the weekly editorial meeting and submission divvy.
General administrative support for the department as needed, including inbox coverage for the editors and SVP.