Publicity & Publishing Assistant, Riverhead (Hybrid)

Bertelsmann-Jobs•New York, NY

2d•$55,000 - $55,000•Hybrid

About The Position

Riverhead Books, a literary imprint founded in 1994 known for publishing urgent, unheard voices, is seeking a Publicity/Publishing Assistant. This role will support the Deputy Publisher and the Director of Publicity. The position requires excellent time management, prioritization, and attention to detail. Successful candidates will perform regular administrative duties while also demonstrating initiative and independent, creative thinking. This is an opportunity to work with distinguished authors and gain exposure to the entire publishing process, from acquisition to publication, across various titles.

Requirements

Strong interest in publicity and book publishing
Excellent written and verbal communication skills
Ability to manage multiple responsibilities in a deadline-driven environment
Excellent organizational skills and superb attention to detail
Timely follow-up over email and phone while navigating different communication styles
Proven ability to work independently and collaboratively with a team
Proficiency with Microsoft Word, Excel, and Outlook

Nice To Haves

Active working knowledge of social media and an interest in following book trends is a plus
Knowledge of Adobe Photoshop and Canva is a plus but not a requirement (training available)

Responsibilities

Providing general administrative support, including mailings, processing invoices, filing, billings, expense reports, ordering supplies, etc.
Submitting books for awards and prizes.
Scheduling, coordinating, and contributing original content to the Riverhead Books social media platforms.
Drafting press materials, including press releases, pitch and galley letters, interview alerts, quote sheets, etc.
Liaising with bookstores to organize author events.
Coordinating travel and other arrangements for major author tours and creating detailed tour schedules for campaigns.
Editorial administrative support including preparing acquisition P&Ls, styling manuscripts, securing permissions, etc.
Maintaining media clips, press contacts, and detailed logs of book campaigns in an internal database system.
Attending book events and taking authors to media interviews.