Publications Specialist

Empire Airlines•Hayden, ID

13m•$22 - $26•Hybrid

About The Position

The Publications Specialist will update all procedural and aircraft maintenance manuals to reflect revised or new procedures. Produce and assemble Company procedural and technical information and materials used by Quality Assurance, Maintenance and Operations departments. Proofread final copies and point out possible inconsistencies. Produce illustrations for manuals and other Company documents. Maintain Company style sheet and suggest areas of production where the Company’s product may be streamlined, revised, or otherwise improved. Design databases and database publishing; format Company manuals for publishing on the Company web site and in the SharePoint database.

Requirements

High School or equivalent.
2 years Adobe InDesign, Adobe Photoshop, Adobe Acrobat, or similar software experience, Microsoft Office Suite including M.S. Outlook, M.S. Access.
Must be detail oriented and have the ability to work with limited supervision.
Must have excellent communications skills, both oral and written, have a valid driver’s license with insurable record through Empire’s policy.

Nice To Haves

Technical publications background preferred, to include knowledge of copyright infringements, Technical Writing, Editing, and Proofreading.

Responsibilities

Organize, maintain, update and revise manuals and documents contained in the Library.
Audit controlled manuals and ensure that all technical manuals for all aircraft, stations, contractors and individuals are current in all locations where issued and that they are in compliance with Empire’s policies and Code of Federal Regulations.
Ensure that controlled documents contained in the Library are properly audited for content as well as revision status and that review documents are circulated in a timely manner.
Maintain a record of each manual assigned, including manual number, aircraft number, office or individual, date assigned, and date returned through the Company electronic database.
Distribute revisions to controlled manuals as they are issued, including but not limited to Company manuals, manufacturer’s manuals, controlled training manuals, flight manuals, vendor manuals, maintenance programs or any other manuals controlled by the Company.
Administer procedures for all manual holders for tracking and follow-up of manual distribution and revisions, as well as maintain a master list of manual revision status.
Distribute periodic inventory list to manual holders for auditing their manuals.
Process daily library paperwork, which includes but is not limited to logging of returned transmittals and scanning into electronic archives, processing, and distributing new revisions to controlled manuals, filing of new revisions in master manuals.
E-mailing notices of updates to manuals and accomplishing proper follow up with manual holders when transmittals are past due.
Shipping manual revisions and maintain library supplies.
Coordinate copying/printing projects for manual revisions and publications with outside vendors.
Support the MRO library by providing production assistance of its Company manuals.
Perform other related duties as directed.