Exhibitions and Publications Specialist

University of California, Irvine•Costa Mesa, CA

6h•Onsite

About The Position

The UC Irvine Langson Orange County Museum of Art is a newly unified museum that brings together the academic depth of UC Irvine with the public presence of a major regional art institution. Led by Museum Director Kathryn Kanjo, the museum, brings together two renowned institutions under a shared vision of public access, scholarship, and meaningful cultural engagement across Orange County and beyond. The museum cares for a collection of more than 9,000 works tracing California art from the nineteenth century to today. As the museum moves toward a single, consolidated home, its work will be centered in the 53,000-square-foot public-facing building in Costa Mesa designed for exhibitions, programs, and community gathering—bringing together education, research, and public engagement under one roof. As part of the University of California, the UC Irvine Langson Orange County Museum of Art connects artists, students, scholars, and the public through exhibitions, programs, and collaborations that spark curiosity, deepen understanding, and inspire connection. The museum is entering an exciting new chapter, guided by a vision of curatorial excellence, accessibility, and service to the region's vibrant cultural landscape.

Requirements

Proficiency in spreadsheet software, project tracking tools, and standard office applications.
Working knowledge of common organization- or research-specific and other computer application programs.
Proficient in communication and interpersonal skills to communicate effectively, both verbally and in writing with a range of internal and external partners.
Proficient in ability to use discretion and maintain all confidentiality.
Demonstrates ability to use sound judgment in responding to issues and concerns.
Exceptional organizational skills and attention to detail, with a strong commitment to accuracy, follow-through, and maintaining thorough records.
Demonstrates ability to analyze, research and synthesize large amounts of data.
Proficient in ability to multi-task with demanding timeframes.
Demonstrated experience managing complex projects with multiple stakeholders and competing deadlines, with the ability to work independently and drive projects to completion.
Working knowledge of applicable policy analysis techniques.
Bachelor's degree in related area and / or equivalent experience / training
Experience in exhibitions coordination, arts administration, publishing coordination, or a comparable role in a museum, gallery, or cultural institution.

Nice To Haves

Demonstrated expertise in either museum exhibitions coordination or publications production, with an interest in developing proficiency across both areas.
Experience with museum publications, including familiarity with editorial workflows, rights and reproductions processes, and print production.
Familiarity with museum collections management systems and loan documentation processes.
Experience working within a university or academic institution, or familiarity with university administrative processes.
Experience with traveling exhibitions, including multi-venue scheduling and coordination.
Proficiency in project management platforms such as Asana, Basecamp, Smartsheet, or comparable tools.

Responsibilities

Manages project coordination and implementation across the museum's exhibitions and publications programs.
Plays a key role in keeping complex, multi-stakeholder projects on track by maintaining schedules, monitoring budgets, coordinating agreements, and tracking deliverables throughout the full project lifecycle.
Works closely with curatorial, registration, design, education, communications, and external partners.