PUBLICATIONS COORDINATOR - 55005587

State of Florida•Bartow, FL

3d•Onsite

About The Position

This position will support District One by creating and editing digital and print media; operating and managing copy center equipment, supplies, orders, and logs; assisting with electronic imaging; providing receptionist and customer‑service support; coordinating building maintenance work orders; operating bindery equipment; performing related housekeeping and material‑handling tasks. Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication. FDOT encourages our team members to grow through engagement, empowerment, training, and professional development. Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses.

Requirements

High school diploma or equivalent
Ability to lift (50 pounds.)
Knowledge of personal computers.
Knowledge of computers and complex large‑format copy equipment and software.
Skill in use of plastic binding equipment.
Skill in organizing and maintaining a filing system.
Ability to organize and coordinate work activity.
Ability to plan, organize, and coordinate work assignments.
Ability to complete tasks in a timely and detailed manner.
Ability to work as a team member.
Ability to establish and maintain effective working relationships with others.
Ability to work independently to accomplish work assignments.
Ability to deal with the public and handle telephone calls.
Ability to lift (50) fifty pounds.
Employee will be required to be responsible to emergency situations within a very short time frame and serve on the Transportation Emergency Management Team.

Responsibilities

Analyzes consistency of web site content, graphics, performance, and capacity.
Converts written, graphic, audio and video components to compatible web formats.
Identifies and corrects problems uncovered by testing or customer feedback.
Designs, creates and disseminates a variety of electronic and printed media to communicate and promote the District including artwork and graphics for publications, posters and other public information displays using printing/duplicating equipment as necessary.
Maintains responsibility for taking photographs and video taping assorted projects, presentations, events, and sites as needed.
Responsible for editing photos and editing/scripting/creating and duplicating videos
Provides customer service and operates all the copy and printing equipment in the walk-up copy center in the office complex.
The technician must be able to operate multiple size and/or formats and types of printing and copying equipment.
Process orders for all internal and field office customers.
Process maps, prints and large format copies for all customers.
Arrange for in-house shipping to complete copying tasks for field customers.
The technician maintains monthly logs of copier use.
Orders and maintains adequate supplies for copier room.
Maintains accurate log of requests for copies by all customers.
Assist the manager in the electronic imaging area with data processing workflow, maintaining run documentation and operational records.
Assist in the day-to-day system monitoring activities such as software and hardware components of the Document Control Imaging Storage System.
Ensuring that down time is kept at a minimum and takes appropriate corrective action when necessary.
Assist in the transfer of cartons to the State Records Center and/or the State Archives and complete necessary paperwork.
Coordinate the disposal of records held by Records Storage that have been approved for destruction and complete the necessary paperwork.
Ensure that destruction is in compliance with applicable records retention schedules.
Acts as receptionist, answers the telephone, directs incoming calls, and relays messages.
This includes backup receptionist for the Support Services Office.
This includes telephone inquiries for the public, receiving requests for maintenance and custodial services for the District Office Complex occupants and forwarding these calls to the appropriate section.
Answers Public Information Telephone in a professional and courteous manner.
Maintains responsibility for developing, updating, and maintaining the SharePoint Site.
Also responsible for coordinating with the Office of Information Services to create various links to assist the customers of District One.
Receives and assigns general building maintenance work order requests.
Maintains records, logs, correspondence and other documents related to submitted work orders.
Runs reports through the work order system.
Assist the manager in the electronic imaging area with data processing workflow, maintaining run documentation and operational records.
Assist in the day-to-day system monitoring activities such as software, hardware components of the Document Control Imaging Storage System.
Ensuring that down time is kept at a minimum and takes appropriate corrective action when necessary.
Operates a variety of technical bindery equipment, such as a perfect binder; operates a collator, various laminators, digital paper cutters, power stitchers, plastic binding equipment, and padding frames.
Performs environmental housekeeping regarding waste materials, handles supplies including cartons and rolls of paper with an approximate weight of up to 50 pounds.