Associate, Publications

Heart Rhythm Society, Inc • Tacoma, WA

8h • $65,000 - $68,000 • Remote

About The Position

The Heart Rhythm Society (HRS) is seeking a Publications Associate to assist with the review process of manuscripts for the Heart Rhythm Society Journals. This role involves light editing, proofreading correspondence, communicating with authors, readers, and reviewers, and maintaining the quality and speed of the journal content and publication process. The Associate will also handle online content management and assist with editorial meetings. HRS is an international leader in science, education, and advocacy for cardiac arrhythmia professionals and patients, with a mission to improve patient care. The organization employs over 50 dedicated professionals who work collaboratively, guided by core values. HRS is headquartered in Washington, DC, and operates under a full-time remote work arrangement.

Requirements

• Bachelor’s Degree preferred
• Minimum of 3-5 years of relevant experience working with peer-reviewed scientific journals
• Working in a non-profit/medical society a plus.
• Proficient with Editorial Manager (or similar manuscript/peer-review workflow management system) a plus.

Responsibilities

• Performs initial quality check per checklist and follows up by e-mail or telephone with authors, Associate Editors, and reviewers regarding overdue tasks or assignments.
• Assists authors with uploading manuscripts if requested and assists with responding to queries from authors seeking information regarding manuscripts undergoing review.
• Handles incoming and outgoing correspondence relating to manuscript review.
• Ensures that signed conflict of interest forms are received for all submissions.
• Assists with handling special projects, unique manuscript types, and special reports.
• Handles light content management of online journal web pages, and some social networking.
• Assists Journal/Publications Staff with preparations for Editorial Meetings and Editorial Board Meetings, with Zoom/conference calls, Video Interviews, and other Editors’ meetings.
• Other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level