Public Works Systems & Process Specialist

Weld County Government•Greeley, CO

6d•$26 - $33

About The Position

Public Works is seeking a detail-oriented professional skilled in data processing and analysis, working across multiple software systems, and developing reports. The position supports department program operations through process documentation, data quality and analysis, confidential document preparation, quality assurance, and audit preparation. It requires specialized knowledge of programs used across Public Works divisions to evaluate and improve departmental efficiency, including quality-control processes and improvements. The specialist creates process documentation and workflows, examines data integrity and trends, identifies inefficiencies, and recommends improvements. The role also troubleshoots reporting variances, supports system updates, prepares reports and confidential materials, and assists with compliance and audit-related work. Additional duties include supporting management staff and the public, coordinating project activities, training and reviewing the work of lower-level personnel, and providing backup accounts payable, accounts receivable, phone, and walk-in coverage. This is a non-exempt position eligible for overtime pay. The employee must pass a background check, substance use screening, and post-offer physical demands evaluation before employment, and must hold and maintain a valid regular Colorado driver's license.

Requirements

High school diploma or GED, and three years of experience in an increasingly responsible office position, or an equivalent combination of education and experience.
Valid regular Colorado driver's license by the employment start date and maintenance of a valid license throughout employment.
Thorough knowledge of spelling, punctuation, grammar, and modern office practices and procedures relevant to the position.
Ability to communicate professionally and effectively, verbally and in writing, with staff, professionals, agencies, and the public.
Ability to perform arithmetic using whole numbers, common fractions, and decimals, and to compute rates, ratios, and percentages.
Pass a background check before the employment start date.
Pass a substance use screening before the employment start date.
Pass a post-offer physical demands evaluation compatible with the position.
Meet the position's physical demands, including regular use of hands and fingers, reaching, talking, and hearing; frequent sitting; occasional standing, walking, balancing, stooping, and kneeling; and occasional lifting, carrying, or moving of up to 25 pounds.
Meet the required vision abilities, including visual acuity for Colorado driver's license requirements, close vision, and ability to adjust focus.

Nice To Haves

Associate's degree in business.
Some level of local government experience.
Familiarity with Cartegraph or database/inventory tracking software.

Responsibilities

Create process documentation and workflows, maintaining knowledge of internal processes used by multiple department divisions.
Analyze data integrity, identify inefficiencies, interpret trends and patterns, and make recommendations.
Acquire data from primary or secondary sources and support manual system data updates, including FEMA equipment cost updates and cost-of-living changes.
Troubleshoot reporting variances and devise solutions to problems.
Use multiple software systems, including Cartegraph, PubWorks, and 811 Dig, to support compliance and accuracy.
Use office equipment and Microsoft Office applications, including spreadsheet-based applications and Word.
Design and create confidential documents and correspondence, including documents related to restitutions or FMCSA matters as needed.
Maintain filing systems, update project files, and retrieve information.
Serve as a liaison for the department with county offices, agencies, and the public as needed.
Assist one or more department management team members; attend public meetings and take or transcribe notes, minutes, or confidential dictation as needed.
Prepare pass-arounds and agenda items for submission to the Clerk to the Board for the BOCC.
Respond to public questions and complaints, referring matters to an administrative superior when necessary.
Stay informed about new laws and ordinances and answer inquiries about resolutions, community projects, and special projects and programs, using some independent judgment.
Assist, coordinate, and train lower-level personnel; review completed work and recommend changes to ensure accuracy and completeness.
Establish and maintain effective working relationships with employees.
Define and implement quality assurance programs to monitor work-related reporting processes for county and state requirements.
Prepare for audits and generate reports for special project requests.
Perform complex duties and prepare accurate, complete documents, correspondence, and reports.
Coordinate plans and project activities, including utility locates on projects.
Provide backup assistance with callers to the main department phone line, accounts payable, accounts receivable, and walk-in traffic.
Perform other duties as assigned and comply with all policies and standards.