Public Works Budget Coordinator

County of Weld•Greeley, CO

About The Position

The Public Works Budget Coordinator plans, coordinates, and performs higher-level functions related to the budget process, working with the Public Works Director, deputy directors, managers, and division supervisors on ten division budgets and the overall departmental budget. The position also supports equipment replacement planning and the Public Works annual budget book, coordinates annual materials bids with Purchasing, and serves as a backup to the Office Manager. The role includes budget preparation, accounts payable and receivable, purchase-card and deposit reconciliation, inventory coordination, contract and cost-accounting data entry, training and travel coordination, and other administrative support for Public Works divisions. It uses Accela, Workday, Word, Excel, and Cartegraph. The position is open until filled and is non-exempt under the Fair Labor Standards Act, making it eligible for overtime pay.

Requirements

High school diploma or GED.
Four years of experience performing increasingly responsible job-related duties, or an equivalent combination of education and experience that provides the necessary skills.
Ability to compute rates, ratios, and percentages.
Ability to add, subtract, multiply, and divide using whole numbers, common fractions, and decimals.
Considerable knowledge of budgeting and fundamental accounting practices and methods, including financial reporting, accounts payable, accounts receivable, and payroll.
Valid regular Colorado driver’s license by the employment start date and maintenance of a valid license throughout employment.
Must pass a background check before the employment start date.
Must pass a substance use screening before the employment start date.
Must pass a post-offer physical demands evaluation compatible with the position.
Ability to meet the stated physical demands, including regular use of hands and fingers, reaching, talking, and hearing; frequent sitting; occasional standing, walking, balancing, stooping, and kneeling; and occasional lifting, carrying, or moving of up to 25 pounds.
Required vision includes acuity meeting Colorado driver’s license requirements, close vision, and ability to adjust focus.

Nice To Haves

Bachelor’s degree in accounting or business administration with an emphasis in accounting.
Some local government experience.
Familiarity with Cartegraph.
Knowledge of the oil and gas industry.

Responsibilities

Coordinate budget submissions for ten division budgets and the overall Public Works departmental budget with department leadership and supervisors.
Support equipment replacement planning and preparation of the annual Public Works budget book.
Set budget deadlines, arrange meetings, organize data, and update budget spreadsheets for submission to the Finance Department.
Enter requisitions for bids and contract renewals or extensions; process payments and scan invoices.
Prepare journal entries to invoice other County departments.
Coordinate annual inventory across multiple programs and research discrepancies between recorded inventory and physical counts.
Enter contract and material information into the cost accounting system.
Assist with annual materials bids and prepare memos for the Purchasing Department.
Coordinate and track training related to LTAP Road Scholar 1 and Supervisory Skills classes.
Manage employee travel and registration procedures.
Review Public Works purchase-card transactions weekly, reconcile monthly statements, and maintain a monthly transaction file.
Deposit monies received for ROW, oil rig, and transport permits weekly; run reports to verify weekly and monthly totals.
Prepare and reconcile the monthly fuel spreadsheet, track deliveries, and process individual employee fuel invoices when the fuel site is down.
Update the Monthly Fee Income Report for access, ROW, transport, oil rig, and grading permits.
Prepare the annual Oil Rig Move Trust Fund report for the Finance Department, showing yearly expenditures and revenues.
Prepare accounts receivable invoices, including culvert invoices and annual maintenance invoices for towns under agreements; track and monitor receivables.
Order supplies for all divisions as needed.
Assist callers to the main department phone line and provide backup assistance to walk-in visitors.
Perform other duties as assigned and comply with all policies and standards.