Public Works Budget Coordinator

Weld County Government•Greeley, CO

1d•$32 - $42•Onsite

About The Position

Join the Public Works team as a Budget Coordinator and play a hands-on role in shaping our financial planning and annual materials bids. The Budget Coordinator is responsible for planning, coordinating, and performing higher level functions related to the budgetary process. This position works directly with annual material bids in coordination with Purchasing. This position performs as a backup to the Office Manager.

Requirements

High School Diploma/GED
Four years’ experience of increasingly responsible job-related duties.
Any equivalent combination of education and experience that will provide the necessary skills.
Ability to compute rate, ratio, and percent.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Considerable knowledge of budgeting and fundamental accounting practices and methods including financial reporting, accounts payable, accounts receivable, payroll.
Candidate must pass background check prior to employment start date.
Candidate must pass a substance use screening prior to employment start date.
Candidate must pass a physical demands evaluation post offer screen compatible to this position.
Valid regular Colorado driver’s license by the employment start date and maintain a valid license for the duration of employment.

Nice To Haves

Bachelor’s degree in accounting or business administration with emphasis in accounting.
Some level of local government experience, familiarity with Cartegraph, with knowledge of oil and gas industry.

Responsibilities

Planning, coordinating, and performing higher level functions related to the budgetary process.
Working directly with annual material bids in coordination with Purchasing.
Serving as a backup to the Office Manager.
Working directly in conjunction with the Public Works Director, deputy directors, managers, and division supervisors for budgetary submittal of ten separate division budgets including the overall departmental budget.
Determining deadlines and arranging budget meetings, organizing data, and updating budget spreadsheets for submission to the Finance Department.
Entering requisitions for all bids and contract renewals/extensions.
Responsible for payments including scanning invoices for payment.
Responsible for journal entries to invoice other County departments.
Troubleshooting skills required for this position.
Coordination of annual inventory between multiple programs.
Researching discrepancies between on-hand inventory totals and year-end physical counts.
Entering contract and material information into cost accounting system.
Assisting with the preparation of annual material bids and preparing memos for Purchasing Department.
Coordinating and tracking training efforts related to LTAP classes for Road Scholar 1 and Supervisory Skills.
Managing procedures for employees regarding travel and registration efforts.
Reconciler for all Public Works purchase cards by reviewing transactions weekly and reconciling credit card statements at the end of each month, including maintaining a monthly transaction file.
Depositing monies received for ROW, oil rig permits, and transport permits on a weekly basis, including running reports to verify totals on a weekly and monthly basis.
Preparing and reconciling monthly fuel spreadsheet to track deliveries and processing individual fuel invoices for employees when fuel site is down.
Updating Monthly Fee Income Report which accounts for monies for access, ROW, transport, oil rig, and grading permits.
Preparing annual Oil Rig Move Trust Fund for submittal to the Finance Department showing expenditures and revenues received each year.
Preparing Accounts Receivable invoices as well as invoices for culverts, and annual maintenance for towns per agreements.
Tracking and monitoring the status of these receivables.
Ordering supplies for all divisions as needed.
Assisting with callers from the main department phone line.
Assisting with walk-in traffic as a backup.
Performing other duties as assigned.
Complying with all policies and standards.