Public Works Administrative Supervisor

Town of Clarkdale•Clarkdale, AZ

13h•Onsite

About The Position

Under the direction of the Public Works Director, the Public Works Administrative Supervisor is responsible for performing a variety of complex and highly responsible professional administrative duties. This includes planning, developing, and implementing systems, programs, policies, procedures, and practices for the Town’s Public Works Department. The position supports day-to-day Public Works and Water Services operations by supervising assigned department staff, and planning, organizing, implementing, and maintaining effective administrative systems. This role emphasizes public trust and requires the highest standards of personal and professional integrity expected in public service. Employees typically work a forty (40)-hour workweek, with 9.5-hour shifts Monday through Thursday and a 4-hour shift on Friday. Work schedules are subject to change based on organizational needs. Positions in this classification possess a thorough knowledge of administrative operations and strong customer service skills. Employees perform duties with minimal supervision and considerable independence, requiring independent thinking, discretion, good judgment, strong communication skills, and the ability to follow directions. This is an FLSA exempt, full-time position with full benefits, starting at $52,441 annually, with potential for higher starting salary for highly qualified candidates.

Requirements

Any combination of education and/or experience that has provided the knowledge, skills and abilities necessary for satisfactory job performance.
Experience in areas of accounting, financial operations and customer service are required.
An associate degree in a related field, and four (4) or more years of relevant work experience/training is required.
Must possess a valid drivers’ license (with the ability to transfer an out-of-state license to Arizona immediately) and maintain an acceptable driving record.
Knowledge of modern office practices, procedures, techniques and equipment.
Knowledge of general and accepted accounting practices.
Knowledge of administrative processes, protocols and procedures with a focus on budget, billing, account management and personnel management.
Skilled in the use of computer and various software and the ability to use multiple technologies as daily working tools.
Ability to establish and maintain a courteous, helpful and professional image and effective working relations within the organization and when dealing with public, elected officials and coworkers, including individuals from various socioeconomic, ethnic and culturally diverse backgrounds.
Ability to be extremely well organized.
Ability to prepare and maintain accurate documents, records and reports.
Ability to effectively communicate whether orally or in writing.
Ability to prioritize and work independently under time constraints and deadlines.
Ability to exercise initiative, apply sound judgment and produce sound recommendations.
Ability to set goals, establish procedures, and anticipate and effectively make changes.
Ability to be flexible in the face of change.

Responsibilities

Contributes to the development and execution of departmental goals, policies, and procedures; leads short- and long-term strategic planning initiatives to align with the Town of Clarkdale’s vision.
Oversees the administrative operations for Public Works divisions, including Parks, Facilities, Streets, Cemetery, Utilities (Water/Wastewater), and Solid Waste; coordinates the lifecycle of Capital Improvement Projects (CIP).
Facilitates effective external relations by serving as a primary point of contact for the media and regulatory agencies; manages public relations by responding to inquiries and resolving complex disputes and interpersonal conflicts with citizens and community groups to maintain positive partnerships.
Directs, mentors, and evaluates assigned personnel; fosters a high-performance culture by providing continuous professional development and ensuring staff have necessary resources.
Enhances service quality by auditing existing workflows and implementing innovative technologies or updated procedures to improve departmental outcomes.
Administers the departmental budget in strict accordance with the Financial Operations Guide; performs fiscal forecasting, expenditure monitoring, and project accounting to ensure transparency and solvency.
Ensures accurate and timely payroll processing; audits biweekly timesheets and maintains compliance with Town labor policies.
Authors and reviews high-level reports, press releases, and recommendations for Town leadership; ensures all departmental communications are professional, accurate, and transparent.
Modernizes and maintains departmental record-keeping systems; leverages databases to track operational data, increasing efficiency and public transparency.
Facilitates grant research, application, and administration; manages procurement compliance and tracks reimbursements to maximize external funding opportunities.
Provides cross-functional administrative support and performs related duties as assigned to ensure seamless Town operations.