Public Utilities Administrative Specialist

Sarasota County Government

2d•Onsite

About The Position

In this role, you will provide essential administrative support to the Public Utilities Department, helping ensure daily operations run smoothly and efficiently. Responsibilities include preparing business correspondence and reports, supporting budget and purchasing processes, coordinating contracts and records, and assisting with a variety of administrative functions that support both internal stakeholders and the public. If you enjoy supporting critical public services and making a positive impact on your community, we encourage you to apply today! Serve as a primary administrative liaison with County leadership, regulatory agencies, external organizations, and customers. Coordinate complex calendars, meetings, and events, including scheduling, logistics, agendas, and meeting minutes. Prepare, proofread, and manage correspondence, reports, presentations, and standard operating procedures. Research, respond to, and resolve customer inquiries and concerns while providing exceptional customer service. Assist with budget preparation, financial tracking, purchasing activities, invoice processing, and contract administration. Manage public records retention, departmental communications, Contact Center knowledge base updates, and creative services requests. Support emergency management operations, including disaster response activities and Continuity of Operations Plan maintenance. Coordinate technology-related initiatives, including computer refresh programs, software administration, and electronic records management. Facilitate human resources functions such as training coordination, ADA compliance support, and organizational chart maintenance. Process Board and Contract agenda items while coordinating departmental projects, facility needs, inventory, and operational support activities.

Requirements

A High School Diploma or its equivalent AND two (2) to five (5) years of clerical, secretarial, and computer experience
A college degree in Business from accredited college or university AND one year of clerical, administrative, and computer experience with some executive exposure

Nice To Haves

Knowledge of standard office procedures and composition of correspondence.
Ability to provide excellent customer service under pressure in a fast-paced environment and establish and maintain effective working relationships with co-workers, supervisors, and customers.
Intermediate accounting skills
Knowledge of Microsoft Office 365.

Responsibilities

Serve as a primary administrative liaison with County leadership, regulatory agencies, external organizations, and customers
Coordinate complex calendars, meetings, and events, including scheduling, logistics, agendas, and meeting minutes
Prepare, proofread, and manage correspondence, reports, presentations, and standard operating procedures
Research, respond to, and resolve customer inquiries and concerns while providing exceptional customer service
Assist with budget preparation, financial tracking, purchasing activities, invoice processing, and contract administration
Manage public records retention, departmental communications, Contact Center knowledge base updates, and creative services requests
Support emergency management operations, including disaster response activities and Continuity of Operations Plan maintenance
Coordinate technology-related initiatives, including computer refresh programs, software administration, and electronic records management
Facilitate human resources functions such as training coordination, ADA compliance support, and organizational chart maintenance
Process Board and Contract agenda items while coordinating departmental projects, facility needs, inventory, and operational support activities