Public Service Specialist- Assessor's Office (10/26)

Coconino County•Flagstaff, AZ

6d•Onsite

About The Position

Under supervision performs work of moderate difficulty in assigned field; performs related work as assigned. This role involves formatting, composing, and typing correspondence and other documents, preparing reports, maintaining records, and managing filing systems. The specialist will also research records, disburse information, schedule meetings, take minutes, and handle confidential documents. Additional duties may include maintaining budget accounting records and answering phone calls. Essential functions include sitting, walking, standing, crouching, stooping, kneeling, reaching, bending, and crawling for filing; working with and around others; dealing with interruptions; repetitive motion for computer work, filing, and copying; vision acuity for computer work and reading documents; hearing and speech for conversation; and finger dexterity and touch for typing.

Requirements

Two years' experience in performing clerical or administrative work within subject area
Associate's degree and one year experience in performing clerical or administrative work within subject area
Any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position
Strong data entry and computer skills with excellent quality control practices
Proficient with Adobe, Word and Excel
Excellent customer service skills
Enjoy working in a team setting
Knowledge of title transactions
Knowledge of appraisal terminology
Familiarity with areas of Coconino County
Comfortable working in a very fast-paced environment
Ability to work with minimal supervision
Considerable knowledge of Business English, spelling and arithmetic, punctuation and grammar
Considerable knowledge of Office practices and procedure
Skill in Use of computer systems, Microsoft Suite, and other office machines
Skill in Report preparation
Ability to Compose correspondence dealing with technical and complex matters
Ability to Exercise sound independent judgment on a variety of problems in accordance with established departmental policies and procedures
Ability to Prioritize, plan and carry out assignments
Ability to Work safely and support the culture of workplace safety
Ability to Establish and maintain effective working relationships with employees, other agencies and the public
Ability to Follow written and verbal instructions
Ability to Communicate effectively verbally and in writing

Nice To Haves

Access and Visio experience in report/query writing
Problem solving
Working knowledge of appraisal business
Ability to handle multiple and changing priorities
Ability to lead a team
Ability to make decisions for the team regarding everyday responsibilities

Responsibilities

Formats, composes and types correspondence and other documents from written drafts and dictating equipment on routine, complex and confidential matters
Prepares reports and maintains records
Receives, sorts, files and retrieves forms, correspondence and documents
Updates, checks and completes records, forms and documents
Verifies discrepancies and makes corrections
Researches records and disburses information
Establishes and maintains complex filing systems
Schedules, gathers materials and prepares agenda for various meetings
Takes and transcribes minutes of meetings and other proceedings
Maintains control and assures availability of files and other materials
Answers questions requiring knowledge of departmental rules and procedures
Exercises discretion and judgment on minor administrative decisions
Processes and distributes confidential and sensitive documents
May maintain department budget accounting records
May answer and route incoming phone calls