Appraisal Support Specialist - Assessor's Office (10/26)

Coconino County•Flagstaff, AZ

6d•Onsite

About The Position

Under supervision performs administrative work of moderate difficulty; performs related work as assigned. This is a limited appointment position ending on June 30, 2027.

Requirements

Four years of progressively responsible administrative or clerical experience
Associate’s degree and three years of progressively responsible administrative or clerical experience
Bachelor's degree and two years of progressively responsible administrative or clerical experience
Any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position
Considerable knowledge of: Specialized terminology, procedures, and forms
Considerable knowledge of: Records management
Considerable knowledge of: Business English, spelling and arithmetic, punctuation and grammar
Considerable knowledge of: Modern office practices, procedures, and equipment
Considerable knowledge of: Rules and procedures of assigned department, including state and federal law
Working knowledge of: Principles and practices of administration
Skill in: Use of computer applications, including Microsoft Word, Excel, and/or database
Skill in: Use of modern office equipment
Ability to: Make sound decisions independently and in accordance with regulations, policies and procedures
Ability to: Perform complex administrative functions with speed and accuracy
Ability to: Meet deadlines and maintain workflow
Ability to: Accurately maintain records and prepare reports
Ability to: Work safely and support the culture of workplace safety
Ability to: Establish and maintain effective working relationships with employees, other agencies and the public
Ability to: Follow written and verbal instructions
Ability to: Communicate effectively verbally and in writing

Nice To Haves

Experience researching, compiling, and evaluating information from multiple sources, records, or computer systems.
Experience managing multiple assignments or workflows with competing priorities and established deadlines.
Experience performing detailed records management, data entry, document processing, or other work requiring a high degree of accuracy.
Ability to read and interpret maps, building plans, construction documents, property sketches, aerial imagery, or similar technical information.
Proficiency with Microsoft Office applications and demonstrated ability to learn specialized software, database, and records-management systems.
Experience communicating professionally with customers or members of the public to obtain information, answer questions, or coordinate service
Highly organized, detail-oriented, self-directed, and comfortable managing multiple priorities and workflows simultaneously.
Strong research and problem-solving skills, exercise sound judgment, and can independently determine what information is relevant to completing an assignment.
Prior appraisal experience is not required.
Strong organizational, research, computer, communication, and problem-solving skills.
Demonstrate the ability to quickly learn specialized processes and systems.
Comfortable working with detailed records and information from multiple sources, learning new systems and technical processes, and maintaining accuracy while working toward established deadlines.
Collaborative and communicate effectively with coworkers and the public, while also being capable of working independently with limited day-to-day direction.

Responsibilities

Coordinates and schedules specialized departmental functions, meetings, and travel
Oversees an administrative unit's record management systems and databases
Serves as lead staff
May supervise employees as assigned
Provides training to assigned staff
Assists with special projects as assigned
Prepares and maintains statistical and administrative reports
Gathers and prepares information for budgetary purposes
Creates, processes, and distributes confidential and sensitive documents and correspondence
Coordinates the preparation, distribution and preservation of departmental records
Communicates and acts as liaison with other departments, agencies and the public
Attends meetings to represent the department
Composes and types correspondence, contracts, reports and other documents
Researches pricing and vendors and prepares requisitions for needed goods and services
May perform research regarding grants and external sources of funding
May take and transcribe meeting minutes
May receive and account for money