Public Service Specialist, Senior- Superior Court (0626)

Coconino County•Flagstaff, AZ

4d•Onsite

About The Position

Under supervision performs administrative work of moderate difficulty; performs related work as assigned. This position involves coordinating and scheduling specialized departmental functions, meetings, and travel, overseeing administrative unit's record management systems and databases, and serving as lead staff. It may involve supervising employees, providing training, and assisting with special projects. The role requires preparing and maintaining statistical and administrative reports, gathering information for budgetary purposes, and creating, processing, and distributing confidential documents. Additionally, it involves communicating with other departments, agencies, and the public, composing correspondence, researching vendors, and potentially researching grants and taking meeting minutes. Essential functions include sitting, walking, standing, crouching, stooping, kneeling, reaching, bending, and crawling for filing; working with and around others; dealing with interruptions; repetitive motion for computer work, filing, and copying; near vision acuity for computer work and reading documents; hearing and speech for ordinary conversation; and finger dexterity and touch for typing.

Requirements

Four years of progressively responsible administrative or clerical experience
Associate’s degree and three years of progressively responsible administrative or clerical experience
Bachelor's degree and two years of progressively responsible administrative or clerical experience
Any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position
Strong administrative skills
Managerial skills
Communication skills (verbal and written)
Financial/payroll processing skills
Initiative
Collaborative
Detail oriented with financial information, preparing documents and meeting deadlines
Experience in general office management and practices
Proficiency with computers, office equipment and Microsoft (Excel and Word)
Ability to exercise judgement on moderately difficult administrative decisions
Ability to provide support to administrators and managers for work and projects of moderate difficulty
Background Check and Fingerprint are required
Considerable knowledge of specialized terminology, procedures, and forms
Considerable knowledge of records management
Considerable knowledge of business English, spelling and arithmetic, punctuation and grammar
Considerable knowledge of modern office practices, procedures, and equipment
Considerable knowledge of rules and procedures of assigned department, including state and federal law
Working knowledge of principles and practices of administration
Skill in use of computer applications, including Microsoft Word, Excel, and/or database
Skill in use of modern office equipment
Ability to make sound decisions independently and in accordance with regulations, policies and procedures
Ability to perform complex administrative functions with speed and accuracy
Ability to meet deadlines and maintain workflow
Ability to accurately maintain records and prepare reports
Ability to work safely and support the culture of workplace safety
Ability to establish and maintain effective working relationships with employees, other agencies and the public
Ability to follow written and verbal instructions
Ability to communicate effectively verbally and in writing

Nice To Haves

The ideal candidate will have strong administrative skills, managerial skills, communication skills (verbal and written) and financial/payroll processing skills.
The candidate will have initiative, be collaborative, and detail oriented with financial information, preparing documents and meeting deadlines.

Responsibilities

Coordinates and schedules specialized departmental functions, meetings, and travel
Oversees an administrative unit's record management systems and databases
Serves as lead staff
May supervise employees as assigned
Provides training to assigned staff
Assists with special projects as assigned
Prepares and maintains statistical and administrative reports
Gathers and prepares information for budgetary purposes
Creates, processes, and distributes confidential and sensitive documents and correspondence
Coordinates the preparation, distribution and preservation of departmental records
Communicates and acts as liaison with other departments, agencies and the public
Attends meetings to represent the department
Composes and types correspondence, contracts, reports and other documents
Researches pricing and vendors and prepares requisitions for needed goods and services
May perform research regarding grants and external sources of funding
May take and transcribe meeting minutes
May receive and account for money