Public Policy Operations Coordinator

Georgia Farm Bureau•Macon, GA

6h•Onsite

About The Position

This role is responsible for managing the day-to-day departmental activities in consultation with the Director and appropriate program staff. Key responsibilities include event planning for various department functions and meetings, assisting with budget development and adherence, and scheduling staff and meetings for efficient workflow. The position requires the ability to handle time-sensitive tasks, department reports, project management, and member nominations with minimal supervision, while managing multiple tasks and maintaining a high level of organization and attention to detail. Communication involves assisting with inter and intra-office communications, managing messages when staff are out, and working collaboratively with other departments, county Farm Bureaus, and members. The role also requires attending required meetings, potentially at night and for extended periods, possessing a valid Georgia Driver's License, and the ability to travel by air for meetings.

Requirements

Bachelor’s degree required, preferably in agriculture, business, logistics, or related field.
Five years paid working experience in a coordinating role in a business environment, or 2-3 years work experience at Georgia Farm Bureau required.
Proven work record, attendance record, ability to handle confidential material.
Proven ability to relate to and work with various people in a professional manner.
Excellent telephone, public relations, and oral/written communication skills are required.
Proficient in written and spoken English.
Ability to interpret a variety of instructions furnished in written, oral, or schedule form.
Must possess basic skills with personal computer, experience with basic computer programs.
Must have a valid Georgia Drivers’ License at all times and be able to receive other licenses or credentials as required for this job.
Must be able to fly to distant locations for meetings on occasional basis.

Nice To Haves

Accounting, event planning, or management experience helpful.

Responsibilities

Manage the day-to-day departmental activities in consultation with the Director and appropriate program staff.
Plan events for various department functions and meetings, including transportation, menu preparation, developing event materials, preparing letters, securing hotel accommodations, airline booking, vendor billing, parking, and post-event reports.
Assist in the development of an operating budget and future program budgets in consultation with the Director.
Assist in the planning and adherence of budget requirements when carrying out programs of work.
Develop and schedule staff responsibilities and outside meetings to ensure efficient workflow.
Assist with the completion of time-sensitive tasks, department reports, member registrations, project management, and member nominations.
Carry out duties with a minimum amount of supervision.
Handle multiple tasks at one time.
Assist with inter and intra office communications.
Be responsible for messaging when staff is out, assessing the urgency of messages.
Work collaboratively with other departments, county Farm Bureaus, and members.
Handle routine written correspondence as requested by the Director.
Attend required meetings and conduct oneself in a way that will further the goals of Georgia Farm Bureau.
Represent the organization in a positive manner.