Public Grants and Contracts Manager (5725)

MERCY HOUSE•Santa Ana, CA

16d•$75,920 - $79,040•Onsite

About The Position

The Public Grants and Contract Manager secures public funding and oversees post-award contract administration to advance the agencies’ mission. This role blends technical proposal writing with regulatory oversight to manage the complete lifecycle of government grants. The Manager drafts public funding bids and monitors the administrative execution of secured federal and state contracts. Working closely with the Chief Program Officer and the Chief Financial Officer, this position ensures full programmatic alignment with funding guidelines to maximize agency impact.

Requirements

Bachelor’s degree in business administration, communication, or a related field
Experience combining public grant writing with post-award contract management or compliance administration
Proficient in MS office
Ability to work effectively with a diverse population
Strong verbal communication and interpersonal skills
Ability to multi-task in a fast-paced environment
Dependability, responsibility, and the ability to communicate effectively and respectfully

Responsibilities

Develop and maintain a master calendar of all public grant deadlines and contract renewals
Research bid opportunities and attend mandatory applicant meetings
Collaborate with key team members to draft data-driven grant narratives, implementation plans, and statement of needs that meet strict federal and state standards
Deconstruct RFPs and Notices of Funding Availability (NOFAs) into clear checklist items and collaborate on completion of tasks to ensure 100% compliant submissions
Coordinate all Proposal Team meetings including final review with sufficient time to make edits prior to submittal
Ensure all proposals meet funder requirements, including formatting, attachments, certifications, and submission protocols
Coordinate and package required documentation for timely proposal submittals
Support meetings related to active bids and grant submissions, including preparation of materials, talking points, and relevant documentation
Clearly communicate bid outcomes — including awards, denials, and status updates to executive staff in a timely manner
Follow up on all denied grant applications to request feedback from funders where possible, document findings, and apply lessons learned to strengthen future proposals
Review, execute, and monitor grant agreements from award through final execution
Ensure application, executed contract and all relevant documents are saved in the appropriate location on agency share point
Ensure all required documentation is submitted (insurance certificates, etc.)
Communicate with proposal team, CPO, and CFO that contract is executed and filed
Partner closely with the accounting team to reconcile programmatic milestones with expenditure data and provide documentation for drawdowns
Maintain comprehensive, audit-ready contract files tracking programmatic outputs against expenditures to satisfy government auditors
Monitor active federal, state-level, and local county bidding portals to track public funding opportunities and forecast upcoming cycles
Manage active organizational registrations, credentials, and compliance profiles on platforms such as SAM.gov and state e-procurement hubs
Keep executive staff informed of the overall public funding pipeline, upcoming deadlines, and any risks to anticipated revenue
Perform ad hoc projects as appointed by Supervisor