Public Events Assistant

Indianapolis Zoo•Indianapolis, IN

1d•Onsite

About The Position

The Public Events Assistant provides administrative and operational support to the Public Events team while helping ensure Zoo events are executed seamlessly from setup through event completion. This position plays an important role in coordinating event logistics, maintaining event resources, and serving as a key point of contact during activations. This is a full-time position, working 40 hours per week, with evenings, weekends, and holidays required based on the event schedule.

Requirements

High school diploma or equivalent required
Ability to work evenings, weekends, and holidays as required by the event schedule.

Nice To Haves

Bachelor's degree, preferably in Arts Administration, Marketing, or Tourism/Hospitality from an accredited institution
Strong organizational skills with attention to detail and the ability to manage multiple priorities.
Ability to anticipate event needs and respond quickly in a dynamic environment.
Presentation or public speaking experience is a plus.

Responsibilities

Provide day-to-day administrative support to the Public Events team.
Assist with the planning, setup, execution, and breakdown of Zoo events and special programs.
Help maintain and organize inventory of event materials, equipment, and assets.
Serve as a point of contact during event activations, assisting with operational needs and problem-solving.
Coordinate and communicate effectively with staff, volunteers, vendors, and guests to ensure successful event execution.
Support multiple projects simultaneously while meeting deadlines and adapting to changing priorities.