Events Assistant

Filoli Center•Woodside, CA

20h•$35 - $36•Onsite

About The Position

At Filoli, we connect a rich history with a vibrant future through shared stories and unforgettable experiences. Our events team is at the heart of this mission, transforming historic spaces into backdrops for life's biggest moments. We are looking for an Events Assistant who is part organizational wizard and part hospitality rockstar. This is a dynamic, multi-faceted role where no two days are identical. You will spend your time balancing meticulous behind-the-scenes administration with high-energy, on-site event execution.

Requirements

2+ years in administrative support, event coordination, or hospitality (nonprofit experience is a big plus!).
Customer-service orientation with a high eye for detail.
Strong proficiency with Microsoft Office and Google applications.
A valid driver’s license is required.
Must hold—or be ready to obtain within 30 days—a Responsible Beverage Service (RBS) certification and a Food Handler’s certification.
Ability to walk across uneven terrain, climb stairs, stand for long stretches, and lift/carry up to 50 pounds.

Nice To Haves

Nonprofit experience
Knowledge of Square

Responsibilities

Input and maintain accurate contracts and details in event systems (ALTRU, MONDAY.COM) and Google Drive.
Collect essential pre-event paperwork like Certificates of Insurance (COIs), vendor lists, and floor plans.
Lead professional site visits and property tours for prospective clients and vendors, acting as a Filoli Brand Ambassador.
Act as the primary face of Filoli on event nights, greeting clients, managing external caterers, and ensuring everything runs according to the timeline.
Monitor and safeguard Filoli’s historic spaces, collections, and artwork during public and private functions.
Step in to help with bar setup or bartending when a hand is needed to maintain a collaborative team spirit.