Public Event Coordinator

The City of Fort Worth•Albuquerque, NM

4d•$27 - $33•Onsite

About The Position

The City of Fort Worth is one of the fastest growing large cities in the U.S. Our employees serve the needs of over 1,000,000 residents, promoting our values of exceptional customer experience, mutual respect, embracing our diversity, continuous improvement, ethical behavior, and accountability. The Public Event Coordinator job responsibilities include: Works with external client sources (e.g., meeting planners, city officials) to evaluate overall event specifications to develop written event manifest and work orders that effectively communicate to operational staff and contractual vendors how to adequately service the event. Manages vendors and operational services to prepare for, support and monitor public events, including correspondences with audio visual, emergency management personnel, transportation, caterers, decorators, parking and electrical. Plan the layout and assembly arrangement of public events. Conducts inspections of facilities to ensure proper event arrangement and assembly. Evaluates event set up arrangements, staging locations, utility and sound specifications and locations, and catering service areas. Additional assigned tasks related to the Public Events Department and event coordination.

Requirements

Associates degree from an accredited college or university with major course work in Marketing, Business Management, Business Administration or a related field
Four(4) or more years of experience in working with various groups in facility and event design, room setup arrangement capabilities including fire and safety codes
Flexibility to adapt to every changing daily priorities in a fast-paced work environment
Possession of a Valid Texas Driver’s License
Must pass Drug Screen

Nice To Haves

Knowledge of the requirements for events of various sizes in hospitality venues
Skilled in time management, strong computer skills, multitasking and prioritizing work activities
Ability to communicate clearly both orally and in writing and make sound decisions
Experience in Ungerboeck/ Momentus and Meeting Matrix/iPlan Software experience or similar event booking software/facility design /room diagramming software.

Responsibilities

Works with external client sources (e.g., meeting planners, city officials) to evaluate overall event specifications to develop written event manifest and work orders that effectively communicate to operational staff and contractual vendors how to adequately service the event.
Manages vendors and operational services to prepare for, support and monitor public events, including correspondences with audio visual, emergency management personnel, transportation, caterers, decorators, parking and electrical.
Plan the layout and assembly arrangement of public events. Conducts inspections of facilities to ensure proper event arrangement and assembly.
Evaluates event set up arrangements, staging locations, utility and sound specifications and locations, and catering service areas
Additional assigned tasks related to the Public Events Department and event coordination.