Public Design Commission Coordinator

City of New York•New York, NY

3d•$62,868 - $97,593•Onsite

About The Position

This role serves as the Agency’s main point of contact to the Public Design Commission (PDC), ensuring the successful approval of over 300 annual designs and facilitating collaborative design policy and special projects with the commission. The position requires maintaining high-level relationships with staff and commissioners for efficient communication during the review cycle. It involves managing monthly design submissions from various Parks’ units, public/private partners, and sister agencies, requiring detailed coordination with in-house project managers and design consultants to meet scheduled milestones and ensure accuracy and timeliness of submissions. The role also entails coordinating responses during the review cycle to ensure accuracy, alignment with the Agency’s standard tone, and approval, while maintaining internal records of correspondence, interagency status memos, and approval certificates, and managing the project database. The position requires representing the agency in person at monthly PDC meetings and guiding and preparing design teams to present proposed designs and respond to questions at public hearings and committee meetings. Additionally, the role involves nominating agency projects for PDC’s Annual Awards for Excellence in Design, supporting Design Administration staff with design review coordination and facilitating In-House and Commissioner reviews, and coaching presenters for design reviews. Administrative duties related to the shared Design Resources folder are also part of the role to promote design quality and consistency for in-house projects.

Requirements

A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
Education and/or experience which is equivalent to '1' or '2' above. However, all candidates must have at least one year of experience as described in '1' above.

Responsibilities

Serve as the Agency’s main point of contact to the Public Design Commission (PDC), ensuring the successful approval of 300+ annual design submissions and facilitating collaborative design policy and special projects with the commission.
Maintain high-level relationships with staff and commissioners to ensure efficient communication during the review cycle.
Manage monthly design submissions for all Parks’ units, public/private partners and sister agencies, coordinating with in-house project managers and design consultants to ensure scheduled milestones align, and all materials are complete, accurate and submitted on time.
Coordinate responses during the review cycle to ensure they are accurate, match the Agency’s standard tone and ensure approval.
Keep internal records of all correspondence, interagency status memos and approval certificates and manage project database.
Represent the agency in person at every monthly PDC meeting along with the Chief of Landscape Architecture.
Guide and prepare all design teams to succinctly convey proposed designs and provide appropriate responses at public hearings and committee meetings in coordination with the Chief of Landscape Architecture.
Nominate agency projects and coordinate materials for awarded projects for PDC’s Annual Awards for Excellence in Design.
Support Design Administration staff including all design review coordination and facilitating In-House and Commissioner reviews as needed.
Coach and provide sessions to prepare presenters ahead of design reviews ensuring their level of detail matches the audience level.
Support administrative duties related to the share Design Resources folder in order to promote a high level of design quality and consistency for in-house projects in coordination with the Director of Landscape Architecture Resources and the Chief of Landscape Architecture.