PSM Administrative Assistant

CHS, Inc.•McPherson, KS

1d•Onsite

About The Position

CHS Inc. is a leading global agribusiness owned by farmers, ranchers and cooperatives across the United States that provides grain, food and energy resources to businesses and consumers around the world. We serve agriculture customers and consumers across the United States and around the world. Most of our employees are in the United States, but today we have employees in 19 countries. At CHS, we are creating connections to empower agriculture. CHS has an exciting opportunity at our Oil Refinery facility in McPherson, KS. We are looking for a PSM Administrative Assistant to provide administrative support to the Process Safety Management group. You must be a detail-oriented, results-driven individual with a commitment to quality, accuracy and the ability to organize and prioritize workloads to meet deadlines. Excellent communication skills, both verbal and written, with a strong commitment to customer service and the ability to work in both a team environment and on self-directed tasks are necessary.

Requirements

2+ years of experience in Administrative Assistance and Support
High School diploma or GED

Nice To Haves

Bachelor's degree in business administration or related field
5+ years of related work experience
Proficient in MS Office suite
Computer skills in refinery-specific software (SAP, PRiSM, Enablon, SharePoint)
Ability to write reports, business correspondence, and procedure materials
Experience developing and maintain filing systems in an environment focused on government compliance
Proficient with telephone systems, fax machines, postage machines and copiers
Ability to write reports, business correspondence, and procedure materials
Ability to present information and respond to questions from groups of managers, clients, customers, and the general public

Responsibilities

Utilize Health and Safety software to support the PSM group with data collection, interpretation, management, and end use to assure federal regulatory compliance.
Perform all facets related to the data lifecycle including data gathering, processing, analysis, and ongoing deliverables.
Manage PSM Standards, Policies, and Administrative Control documents.
Direct telephone calls, screen mail, and coordinate meetings, presentations, and conferences.
Effectively and professionally communicate with all levels of the organization.
Compile engineering documentation on equipment and technology of processes to support PHA activities.
Verify consistency and accuracy of engineering documentation through cross-references with engineering files, maintenance records or other documentation sources.
Assist Process Hazards Analysis (PHA) Coordinator/staff with unit PHA meeting preparations.
Record and transcribe unit PHA, SIL and LOPA sessions.
Prepare reports as directed using computer software applications.
Assist in the preparation for various Audits and maintain required documentation.
Convert paper engineering documentation to computer image format.
Develop and maintain an efficient and compliant filing system. Monitor documentation for compliance with document retention requirements.
Perform other duties as needed or assigned.