PSAD/PJC Administrative Support (Part-Time)

Kentucky Community and Technical College System•Paducah, KY

13d•Onsite

About The Position

The part-time PSAD/PJC Administrative Support position provides administrative, customer service, financial tracking, marketing, and event support for the Paducah School of Art & Design (PSAD), Paducah Junior College (PJC), and Community Arts programming. The role serves as a welcoming point of contact for students, prospective students, visitors, instructors, and community members, and supports PSAD’s day-to-day administrative needs. It works closely with the Community Arts Coordinator, PSAD Director and faculty, and other college departments to support Community Education classes, outreach initiatives, events, tours, marketing, and PJC-related activities.

Requirements

High school diploma or GED.
Strong organizational and customer service skills.
Ability to communicate professionally and effectively with students, faculty, staff, and members of the public.
Basic computer skills and ability to learn college systems and procedures.
Ability to maintain accurate records and handle confidential information appropriately.

Nice To Haves

Previous administrative, clerical, customer service, or office experience.
Experience with Microsoft Office, email marketing platforms, basic graphic design, website content management, or similar programs.
Experience handling financial records, payments, deposits, or basic budget tracking.
Interest in the arts, community programming, education, events, or nonprofit/community organizations.
Ability to manage multiple projects and priorities in a busy, public-facing environment.

Responsibilities

Greet students, prospective students, visitors, instructors, and community members; provide information or direct them to the appropriate college resource.
Provide general customer service and respond to routine phone, email, and in-person inquiries.
Assist with scheduling and coordinating PSAD tours for prospective students, community organizations, and other visitors in conjunction with PSAD faculty and staff.
Perform administrative and clerical duties, including data entry, filing, recordkeeping, document preparation, correspondence, and maintaining organized office records.
Assist with monitoring PSAD/PJC budget accounts related to community outreach and programming.
Prepare PJC payment vouchers and supporting financial documentation for community outreach activities.
Assist with preparing monthly income and expense reports for applicable PSAD/PJC accounts.
Maintain records for Community Education class registrations, ticket sales, donations, artwork and merchandise sales, and other Community Arts activities.
Assist with preparing income, sales, registration, and attendance reports as needed.
Process and organize paperwork related to program income, PJC activities, and PSAD facility and rental agreements.
Assist with preparing and processing bank deposits according to college procedures.
Assist the Community Arts Coordinator with hospitality, setup, registration, ticketing, and logistical needs for PSAD events and Community Education programming.
Assist the PSAD Director and Community Arts Coordinator with outreach programs, special events, and other initiatives.
Assist with ticketing and point-of-sale setup for Community Arts and PSAD events.
Update PSAD Community Arts and Community Education webpage content when approved updates are provided.
Assist with layout and preparation of promotional emails, event programs, flyers, and other basic marketing materials.
Work with the Community Arts Coordinator and WKCTC Marketing Department to support promotion of Community Arts programs, classes, events, and activities.
Maintain and update email and mailing lists for Community Arts and targeted outreach efforts.
Maintain confidentiality of student, customer, donor, and financial information in accordance with college policies.
Perform other administrative duties and special projects as assigned.