Ps Lead Records Specialist

City of Irvine•Irvine, CA

2d•Onsite

About The Position

Provides leadership and guidance to records personnel to ensure compliance with established policies and procedures; explains work procedures and methods; performs or assists with the most complex, difficult, or sensitive duties. Observes and strictly enforces security regulations and procedures pertaining to the processing, maintenance and release of highly confidential records and reports. Coordinates the documentation for court cases and prepares statistical data. Daily interactions with the community, police personnel, and City staff to provide accurate information. Operates a variety of databases including Microsoft Office (Word, Excel, and Outlook), OnBase, Motorola, ELETE. Coordinates, administers and monitors mandated Proficiency Testing for all certification levels in NexTest. Ensures all required CLETS forms are maintained and up-to-date for all unescorted access.

Requirements

Associate degree in business, secretarial science, computer science or a related field
Two years of clerical or secretarial experience including public safety records management
Any combination of education and experience that provides equivalent knowledge, skills and abilities
Must be able to pass the Public Safety background check process

Nice To Haves

Experience managing and training staff in a Public Safety environment
Detail oriented, strong organization skills, and a team player
Experience working with records databases
Preferable experience in a Public Safety field
Effective communicator and ability to work with a variety of individuals
Ability to provide creative recommendations or solutions to issues
Excellent ability to memorize codes and regulations pertinent to the role
Flexible, with the ability to work in a fast-paced environment

Responsibilities

Provides leadership and guidance to records personnel to ensure compliance with established policies and procedures
Explains work procedures and methods
Performs or assists with the most complex, difficult, or sensitive duties
Observes and strictly enforces security regulations and procedures pertaining to the processing, maintenance and release of highly confidential records and reports
Coordinates the documentation for court cases and prepares statistical data
Daily interactions with the community, police personnel, and City staff to provide accurate information
Operates a variety of databases including Microsoft Office (Word, Excel, and Outlook), OnBase, Motorola, ELETE
Coordinates, administers and monitors mandated Proficiency Testing for all certification levels in NexTest
Ensures all required CLETS forms are maintained and up-to-date for all unescorted access