Records Specialist

Village of Mount Prospect•Mount Prospect, IL

19h•Onsite

About The Position

The Village of Mount Prospect is seeking a qualified Records Specialist position within the Police Department. The Records Specialist of the Records Division is a civilian employee under direct supervision of the Records Supervisor. The police records specialist performs a wide variety of specialized clerical duties in support of the department including processing and maintaining documents, correspondence and coding reports, and providing information and assistance to other agencies and the public. The Records Specialist effectively communicates, maintains confidentiality, and acts in a professional manner in all dealings with the general public and department personnel. This position makes responsible decisions in compliance with the orders, policies, procedures, rules and regulations of the department with the highest level of integrity.

Requirements

High School Diploma or GED
A minimum of 1-2 years office experience, including customer service.
Ability to become LEADS (Law Enforcement Agency Data Systems) certified within six (6) months of date of hire.

Nice To Haves

General knowledge of Police Department policies, procedures, and LEADS (Law Enforcement Agency Data Systems) certified preferred.

Responsibilities

Provide excellent customer service to Police Department staff, other law enforcement agencies, and the public both in person, over the phone, and through electronic correspondence.
Compile, enter, record and organize a wide variety of police records including tickets, reports, warrants, memos, letters, reports, complaints, booking information, restraining orders, citations and fingerprint results.
Manage and distribute crime reports, traffic reports, citations, warnings or any other forms generated by Department to the appropriate personnel and agencies.
Act as a liaison between the Police Department, State’s Attorney and the Circuit Clerk of Court office; maintain continuity between departments
Maintains LEADS ensuring accurate data entry, storage, and access; maintain compliance of records management system with various federal and state requirements.
Perform specialized tasks as assigned by the Records Supervisor or Administrative Commander, such as conducting criminal background checks, process and release reports in accordance with FOIA requirements, compile subpoena discovery for court dates, scan and verify traffic stop reports, and conduct generalized searches and inquiries.
Familiarize self with all aspects of the Records Division.
Be able to fill in during absence of other specialists.
Perform such other tasks as assigned by the Records Supervisor or Administrative Commander.