Provider Operations Specialist

Aston Carter•Naperville, IL

1d•Hybrid

About The Position

Aston Carter is seeking a Provider Operations Specialist to join their team. This role involves managing claims that cannot be automatically dispatched, processing provider inquiries, and handling special claims. The specialist will act as a liaison between various teams, nurture relationships with vendors and customers, and provide support to new leads. Key responsibilities include documenting activities, following policies, locating providers for claims, and responding to email and phone inquiries. The role also involves facilitating urgent work orders, researching and negotiating with contractors, dispatching work orders, and preparing data requests. This is a contract-to-hire position.

Requirements

3+ years of recent Customer Service, Operations, or Claims experience within an office environment.
Ability to handle complex situations and be a problem-solver.
Proficiency in Microsoft Office suite, including Excel and Word.
Excellent communication and follow-up skills.
Ability to work well in a fast-paced environment.
Adaptability and a strong work ethic.

Nice To Haves

Salesforce CRM Experience

Responsibilities

Arrange with appropriate network and non-network providers to complete claims that cannot be automatically dispatched.
Process provider inquiries and assist with special handling claims and service follow-up.
Handle inbound and outbound calls, manage provider paperwork, and maintain provider profiles.
Act as a liaison with other teams for Workflow/Queue Management and Provider Support overflow.
Develop and nurture relationships with key vendors, customers, and team members.
Engage daily with potential new leads and provide impeccable support to each individual.
Document and track various activities and requests in company systems.
Follow all policies and procedures for daily tasks.
Locate a provider to service claims when no in-network provider is available.
Answer incoming calls, make outbound calls, and redirect calls as required.
Respond to email inquiries and interpret contract language regarding AWR enrollments, contracts, and agreements with providers.
Facilitate emergency or urgent work orders by coordinating with both customers and contractors.
Research contractors not currently under agreement and arrange one-time agreements to complete work orders.
Negotiate with contractors to reach agreeable terms for unusual, inconvenient, or urgent work orders.
Dispatch work orders following established guidelines.
Proactively review open claims and follow up with contractors on open work orders.
Respond promptly to emails from customers and other departments regarding the status of open claims.
Prepare and respond to data requests and execute work orders, service orders, error reports, set-ups, etc., in various configurations such as Agent Desktop and CMS.