Protocol Technical Lead

PCI Productions LLC•Huntsville, AL

7d•$105,000 - $115,000•Onsite

About The Position

PCI Productions is seeking a Protocol Technical Lead for a contract in Huntsville. This position reports to the Program Manager and is fully onsite. This role is pending contract approvals.

Requirements

BA/BS and 5 years of relevant protocol experience within DOD supporting General Officer/Flag Officers/Senior Executives Service (SES) and/or Garrison, Installation, Base level commanders
Acceptable substitute: 8 years of relevant protocol experience within DOD supporting General Officer/Flag Officers/Senior Executives Service (SES) and /or Garrison, Installation, Base level Commanders
Must have and maintain an active DoD Secret clearance
3 years’ experience supervising and providing direction to team members.
5 years’ experience in planning, coordinating, executing, and providing logistical support for conferences, meetings, ceremonies, official events, and command sponsored functions.
5 years’ experience and knowledge of military regulations, military customs and courtesies.
5 years’ experience managing and coordinating government protocol events which may include scheduling venues, parking coordination, transportation, accommodating distinguished visitors, and coordinating audio/video requirements.
Expert in Microsoft Office products including Outlook, Excel, Word, Teams, and PowerPoint.
Excellent communication skills to include phone, office etiquette, and written skills.
Expert in government property regulations and systems.
Expert developing employee training programs and strategies including providing on the job training to meet the Agency’s mission.
Expert developing, maintaining and coordinating administrative and event schedules.
Expert developing protocol products such as briefing papers, scripts, invitations, itineraries and other forms of written communication.
Expert in Controlled Unclassified Information (CUI), and Classified information handling programs and procedures.

Responsibilities

Plan, coordinate, and execute official military and civilian ceremonies, including retirements, promotions, changes of command, and award presentations, as well as VIP receptions and senior-level office calls.
Develop and manage comprehensive itineraries, logistical support, and security coordination for international and state visits, senior DoD officials, and other distinguished guests.
Oversee the planning and execution of MDA conferences, ensuring all venue, catering, and audio-visual requirements are met.
Act as the subject matter expert for all protocol-related functions and duties, including DoD and military etiquette, precedence, and traditions. Ensure proper honors are rendered during official visits.
Create and brief IPR (In-Progress Review) slides for the Director and team members to communicate operations and expectations for upcoming visits and events.
Provide exceptional customer service and hospitality to all MDA personnel and distinguished visitors.
Act as the primary point of contact between senior leadership, external agencies, foreign embassies, and base operations regarding protocol matters and visit logistics.
Conduct and integrate all aspects of the contract, managing schedule, cost, and quality.
Serve as the focal point to the Government Contracting Office Point of Contact (POC).
Ensure timely submission of all contract deliverables (CDRLs) and support a monthly meeting focusing on areas of contract performance, including: Hiring / Backfill status (Schedule), Contract Vacancies (Meeting Staffing Requirements), Regulatory Compliance
Manage projected Travel and Other Direct Costs (ODCs) and resource allocations for events.
Train protocol staff and colleagues on proper protocol policies and best practices.
Prepare and review official invitations, seating charts, biographies, scripts, and briefing materials for the host and attending dignitaries.