Protocol Events Lead
About The Position
The Communications and Public Affairs division at Argonne is seeking a Protocol Events Lead to join their team. In this role, you will manage successful protocol visits and events that achieve the goals and outcomes established by key Laboratory internal and external stakeholders, ensuring a favorable image and attitude toward the Laboratory and its programs. You will advise laboratory leadership and staff in event planning, protocol, execution, and follow-up. This role is responsible for the planning and delivery of assigned events, including but not limited to scientific conferences, meetings, workshops, seminars, visits, and tours. You will lead logistical details for guests, visitors, organizers, speakers, vendors, and attendees, and ensure compliance with Department of Energy policies and procedures. This position allows for a hybrid work environment, determined based on events and meetings.
Requirements
- Minimum of a Bachelor's degree and 4+ years of experience, or a Master's degree and 2+ years of experience, or equivalent.
- Broad application of standard industry practices and protocols with strategic event management, including the management of conferences, meetings, workshops, seminars, visits, and tours.
- Demonstrated ability to plan and execute events that achieve stated goals and outcomes.
- Demonstrated excellence in event project management, planning, and driving projects to successful outcomes.
- Excellent organizational skills and the ability to coordinate details of several events simultaneously.
- Ability to manage project details for accuracy and efficiency.
- Excellent interpersonal and communication skills resulting in positive, productive interactions with external and internal contacts at all levels, including senior Laboratory management and distinguished visitors.
- Knowledge of suppliers for facilities and services for event planning.
- Client service mindset, able to take in and clarify objectives and goals of researchers and leadership.
- Strong teaming and collaboration skills, working with cross-functional teams in order to achieve a common goal.
- Knowledge of and proficiency in digital tools required for successful event management (including but not limited to Word, Excel, PowerPoint, Outlook).
- Conscientious steward of Lab resources.
- Ability to prepare concise, persuasive, and grammatically correct written material.
- Initiative and creativity in resolving problems and making decisions under pressure.
- Considerable discretion in processing sensitive information.
- Strong attention to detail and the ability to maintain a high degree of accuracy.
- Ability to work irregular hours, including weekends, as necessary.
- Passion for the mission of the Lab.
- Ability to model Argonne’s Core Values: Impact, Safety, Respect, Integrity, and Teamwork.
- Proof of U.S. citizenship, which is required to comply with federal regulations and contract.
Responsibilities
- Manage successful protocol visits and events that achieve the goals and outcomes established by key Laboratory internal and external stakeholders and ensures a favorable image and attitude toward the Laboratory and its programs.
- Advise laboratory leadership and staff in event planning, protocol, execution and follow-up.
- Responsible for the planning and delivery of assigned events including but not limited to scientific conferences, meetings, workshops, seminars, visits, and tours.
- Lead logistical details for guests, visitors, organizers, speakers, vendors, and attendees.
- Ensure compliance with Department of Energy policies and procedures.
Benefits
- Comprehensive benefits are part of the total rewards package.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
